Purchasing Coordinator, Materials Management, 40 Hours, Days

Overview

You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter!  

 

Hours:  40 Hours, Days

 

 

Under direct supervision of the Materials Manager and acting in accordance with departmentpolicies, procedures, and guidelines the purchasing coordinator develops and continuously improves upon the process of purchasing goods for the healthcare system, both acute and non-acute. The purchasing coordinator’s primary focus is to procure the right product at the right price and continually works to do so in an efficient and customer service focused manner which ensures optimal patient centered care for Heywood Healthcare. The purchasing coordinator owns the operational functions and is responsible for the life cycle of procurement; from requisition to placing the purchase order with vendors. Additional responsibilities include item master management, supporting requests for proposals, basic resolution management with vendors and other ad hoc duties as assigned. The purchasing coordinator drives operational improvements and compliance with a focus on maximizing Heywood’s resources. The purchasing coordinator ensures all purchases are compliant with hospital specific group purchasing contracts (Vizient) and actively reviews purchases for proper pricing and works to rectify with vendors when necessary.

Responsibilities

Essential Functions

• Prepares and places purchase orders with suppliers. Tracks orders to ensure that they are received timely so as to avoid disruption of operations and patient care. Coordinates with suppliers to ensure timely and accurate delivery of ordered supplies/services, expediting and resolving related problems as necessary
• Responsible for the returns/credits process with suppliers as needed and coordination with Accounts Payable to ensure all credits are received timely.
• Coordinates with Accounts Payable, the Director of Supply Chain, and suppliers to resolve match-hold problems. Identifies systematic problems leading to recurring matchhold issues and proposes process improvements to reduce error and to achieve a more efficient result
• Works independently under limited supervision. Follows defined procedures. Makes decisions and solves problems to meet internal customer supply needs and resolve vendor problems
• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Heywood Healthcare with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.
• Identifies, researches, and resolves back-order discrepancies. Works proactively to avoid shortages by expediting orders or sourcing authorized alternative products to meet the organization’s needs.
• Participates in the development of goals and objectives as well as policies and procedures. Makes recommendations for changes and improvements to existing standards. Participates in the implementation of approved policies and procedures and monitors work activities and system performance/output to ensure compliance
• Maximizes the use of available contracts including the utilization of GPO contracts. Evaluates potential alternatives when available including use of generics, substitutes, or value-added services. Works proactively with appropriate Operations personnel on the acceptance and use of generics by explaining cost savings and industry acceptance of product.
• Communicates with all parties as to the status of products and services required for the organization to maintain an efficient and effective operation and to support and facilitate ongoing quality patient care.
• Collaborates with internal customers to understand operations and their needs. Together with Purchasing management, works to align supply chain support for those operations with the organization’s strategic direction to ensure maximization of efficiency and overall cost effectiveness
• Receives requests for specific products or services from within the organization and determines if the request is appropriate. Based on the needs assessed in collaboration with internal customers, identifies and researches prospective suppliers. Obtains price quotes for final products or services and initiates a purchase order
• Assists, as directed, in the training of new employees
• Contributes to the design, development, and maintenance of systems that help the department run efficiently. 
• Reflects a positive attitude in daily work. Is receptive, cooperative, committed and optimistic
• Maintains personnel growth and development.
• Coordinates special assigned projects as needed
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