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Job Description

About the role:

Provide administrative support to department management. Global interaction with senior levels of the organization, regulatory representatives and external customers.

How you will contribute:

• Coordinate management calendars.

• Generate meeting agendas and minutes, in addition to other summary reports (i.e. headcount reports).

• Event coordination including meeting and catering arrangements.

• Support site internal and external inspections.

• Prepare correspondence and complex presentations.

• Routing and tracking of documents.

• Manage sensitive / confidential information.

• Coordinate domestic and international travel arrangements.

• Prepare expense reports.

• General office duties including: scanning, photocopying, ordering supplies and printing documents.

• Manage ordering of materials and support maintenance of laboratory supplies.

• Budget adherence as it pertains to office supplies, catering, and ordering of materials.

What you bring to Takeda:

• High school diploma or equivalent required.

• Minimum of 6+ yrs. experience in an administrative support role.

• Experience supporting senior executives or leadership teams

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

• Strong written and verbal communication skills

• Ability to handle confidential information with discretion

Key Skills, Abilities, and Competencies

• Advanced knowledge of software including: PowerPoint, Word, Excel and Outlook.

• Demonstrated proficiency with internet applications.

• Ability to multi-task and independently manage time.

• Must have strong organizational skills and be detail oriented.

• Excellent oral and written communication skills.

• Must demonstrate ability to work with cross-functional and multi-cultural teams.

• Must be able to multi-task and navigate challenges during certain planning activities.

Important Considerations

At Takeda, our patients rely on us to deliver quality products. As a result, we must follow strict rules in our manufacturing facilities to ensure we are not endangering the quality of the product. In this role, you may:

• General administrative tasks (desk, computer, filing, copying etc.).

• Must be able to lift, push, pull and carry up to 50 lbs.

• Office environment.

• May work in a controlled environment requiring special gowning and wear protective clothing over the head, face, hands, feet and body. This may include additional hearing protection for loud areas.

• Will need to remove all make-up, jewelry, contact lenses, nail polish and/or artificial fingernails while in the manufacturing environment.

• May work in a cold, hot or wet environment.

• May work around chemicals such as alcohol, acids, buffers and Celite that may require respiratory protection.

• Must be able to work overtime as required.

• May require occasional off-shift support.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda