Assistant Administrator - Clinical

The Department of Surgery is seeking an Assistant Administrator - Clinical that will manage the financial and administrative activities of the Divisions of Breast/Endocrine/Melanoma and Ravitch Division of Colon & Rectal Surgery. With expansion of Colorectal and general surgery programs in the National Capital Region, the position will be responsible for financial and administrative management of the practices in the NCR. The position reports directly to the Division Chiefs and the Administrator for the Department of Surgery to ensure efficient and coordinated functioning of the Divisions. This job encompasses the management of a large and complex divisional structure encompassing finances, human resources, clinical practice, program/business development, negotiations with hospital leadership, and other fiscal and administrative operations of the division. Functions as an administrative partner to Surgery hospital operations and quality improvement. Acts as a team leader by bringing together nurse, surgeon, data management, financial, and other multi-disciplinary personnel to work toward common goals. Coordinates all necessary operational and administrative issues related to surgical care including clinical operations, faculty recruitment and retention, financial analysis, budgeting, operations integration, revenue enhancement activities, marketing, philanthropic development, fellowship programs, and initiatives across multiple Divisions and Departments to centralize efforts. Participates with senior leadership in strategic planning and business strategy. Provide professional level support to Department Chair and Administrator, 2 division chiefs, and ~25 faculty in the Department.

Specific Duties & Responsibilities

Finance

• Manage all financial lines of business (clinical, research, gift, endowment, etc.) whose total revenues are in excess of $15 million dollars.
• Monitor for profitability and complexity.
• Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process.
• Review monthly account and/or business plan activity, correct errors, and inform Division Chiefs, faculty, and Administrator of any problems or discrepancies.
• Provide, review, and analyze the clinical practice finances of the division.
• Develop appropriate billing strategies to maximize annual charges (in excess of $30 million). Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
• Develop faculty profit and loss statements with quarterly reporting.
• Develop strategies with the Division Chiefs and faculty for establishing and utilizing discretionary funds for the preservation of the Division’s teaching, research, and patient care missions.
• Supervise budget development of all grant and contract proposals.
• Develop and oversee staff completing sponsored research applications (annual awards in excess of $3.7 million) for accurate and timely submission.
• Organize and coordinate the grant preparation process (in excess of 15 proposals annually) with faculty and support staff.
• Develop and maintain tracking system for pending and active grant proposals.
• Monitor faculty and staff (100+) percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Develop four divisions’ fiscal operating budget for submission to the Department of Surgery, School of Medicine, and JHH.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for Division Chiefs, Departmental Chair & Administrator.
• Design and produce other special reports as requested by Chair, Chiefs, Directors and other faculty members.
• Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, special payroll (advance) check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers. Program Planning and Development:
• Develop detailed business plans for new and existing clinical and research programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.
• Formulate tactical business plans in conjunction administrative leaders in the SOM, JHH, and other affiliated institutions.

Administrative

• Develop staff job descriptions for new hires and restructure current job descriptions for upgrading of staff positions as needed.
• Work closely with Department and SOM Human Resources for appropriate grading and salaries.
• Supervise/train/lead administrative staff in excess of 70 individuals.
• Assist