Executive Assistant

Position: Executive Assistant

Working hours: 9am - 5pm EST

Company location: USA (remote)

Salary: USD$1k - $1.5k / month + PTO

Candidates location: Latam (Latin America)

ABOUT THE COMPANY

The company is a small consulting business run by one individual, supported by a few contractors. They offer personalized services across various industries. The executive assistant will support the founder with project management, admin tasks, and organizing workflows, especially in media buying and other business operations. It's a flexible, hands-on role aimed at bringing more efficiency to the company’s processes.

RESPONSIBILITIES

• Manage workflows and deadlines for some projects (mainly offline media buying - radio, tv, outdoors...)

• Coordinate with vendors and clients

• Organize communications (emails, Slack)

• Handle administrative tasks (invoices, CRM, reporting...)

• Support scheduling and travel planning

• Organize Google Drive and assist with communications

• Take care of some reports using Spreadsheets, Notion, management tools...

REQUIREMENTS

• 1-3 years of experience in a similar operations/EA role

• Experience with administrative tasks (invoices, CRMs, reporting)

• Project management expertise

• Fluent English

• Familiarity with Notion, management tools, and Google Drive

NICE-TO-HAVES

• Experience managing offline media buying (TV, radio, out-of-home)

• Media/marketing background