Insomniac - Partnerships Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy live events? Do you excel at driving results and building relationships?  Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of sales, marketing and brand partnership execution!  Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

The Partnerships Coordinator supports the Partnerships team across Insomniac festivals while also providing direct administrative support to the SVP of Partnerships. This hybrid role blends sponsorship sales coordination with executive-level assistance, requiring strong organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate is hungry, resourceful and looking for a big opportunity to grow with a passionate team in a thriving work environment.

RESPONSIBILITIES

Sponsorship Acquisition & Prospecting: 

• Conduct research on sponsorship trends, competitor sponsorships, and potential partners to build target lists for festival partnership prospecting and acquisition. 
• Create and maintain Winmo contact lists, uploads, and Outreach sequences.
• Participate in brainstorming sessions for new business opportunities.
• Facilitate and attend meetings with new prospects; take meeting minutes, provide action items, and follow up.
• Prepare deal point memos (DPMs) and illustrative presentations as needed.
• Assist in negotiating sponsorship agreements and contracts.

Sponsorship Marketing Materials & Collateral:

Develop, update, and distribute department marketing materials, including but not limited to:

• Festival Brand Guidelines
• Festival Overview Decks
• Festival Recaps
• Dedicated Client Recaps 
• Programmatic One Sheets
• Sellable Opportunities documents
• Develop case studies to highlight past partnership successes.
• Various info and data collection (i.e. festival social channel stats, customer survey reviews etc)

Partnerships Relationship Management

• Maintain ongoing communication with sponsors to ensure their needs and expectations are met.
• Provide excellent customer service to sponsors before, during, and after festivals/events
• Foster long-term relationships with partners to encourage repeat partnerships

Sponsorship Activation & Ticketing

• Manage contractual ticket packet orders and guest list submissions in the Lennd Portal.
• Coordinate mailing orders for sponsor ticketing and credential needs as per negotiated contract deliverables.
• Coordinate in-kind donations for BOH festival support.
• Attend festivals as requested to assist in client hosting and brand management duties. 

Administrative & Executive Support

• Provide direct administrative support to the SVP of Partnerships, including:
• Calendar management and scheduling meetings
• Travel booking and accommodations
• Preparation of executive materials, agendas, and follow-ups
• As applicable, act as a gatekeeper for communications and prioritizing executive requests
• Handling confidential information with discretion
• Assist the team with scheduling, internal information requests, and department operations.

Accounting & Financial Support

• Maintain records of creative invoices, billbacks and department expenses.
• Process T&E and P-Card expenses, code appropriately, and ensure data accuracy.
• Manage purchase orders in Procurify and reconcile expenses through Concur and Brex.

Job Expectations:

• This role requires flexibility, including availability nights, weekends, and holidays as needed.
• Candidates must be comfortable with an ‘always-on’ mindset to respond to u