Lead Project Controls Specialist-Change - 90383140 - Philadelphia/DC

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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

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Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

SUMMARY OF DUTIES:
The Lead Project Controls Specialist - Change is responsible for support of Capital Delivery (CAPD) Project Controls requirements and processes as well as Project Control Practitioners and Project Managers (PM) on these requirements.  Individuals in this role will provide dedicated support to several Delivery Arms in CAPD responsible for developing and supporting the development of guidelines and procedures, change management and reporting functions in CAPD. The Lead Project Controls Specialist - Change will also support the creation of reports for Senior and Executive Leadership as well as external regulatory stakeholders. Individuals in this role may also support the Reimbursable workflow for assigned Reimbursable Projects ensuring timely reconciliation of expenditures and invoice disputes to secure FRA Funding and 3rd Party reimbursement to Amtrak. 

ESSENTIAL FUNCTIONS:

• Works with PM’s and project controls practitioners coaching and advising on CAPD procedures and guidelines.  
• Supports all aspects of the Change Management process and utilization of tools for Change Request, Change Control Board (CCB) and reprogramming.  
• Facilitate and lead weekly CCB meetings coordinating with leadership and project teams. 
• Supports Delivery Arms in the creation of CR guidelines for their department and reviews CR to provide feedback on use and adherence to guidelines. 
• Assists PM on the use of project management and reporting tools such as EPPM/Masterworks and the CAPD dashboard, reviews data entered and provides feedback to support compliance with requirements. 
• Leads the collection of data for monthly quarterly, annual and ad hoc reporting for stakeholders including Amtrak Executive and Senior Leadership and stakeholders including the NECC and FRA.  
• Validates and performs quality checks and audits on project data collected for reporting. 
• Supports the development and implantation of reporting mechanisms on project performance against plan, such as dashboards or presentations for the project delivery and reimbursable portfolios and feeds the pertinent data to ensure a cohesive picture of the program 
• Works with PM’s and project controls practitioners coaching and advising on CAPD procedures and guidelines.  
• Supports all aspects of the Change Management process and utilization of tools for Change Request, Change Control Board (CCB) and reprogramming.  
• Facilitate and lead weekly CCB meetings coordinating with leadership and project teams. 
• Supports Delivery Arms in the creation of CR guidelines for their department and reviews CR to provide feedback on use and adherence to guidelines. 
• Assists PM on the use of project management and reporting tools such as EPPM/Masterworks and the CAPD dashboard, reviews data entered and provides feedback to support compliance with requirements. 
• Leads the collection of data for monthly quarterly, annual and ad hoc reporting for stakeholders including Amtrak Executive and Senior Leadership and stakeholders including the NECC and FRA.  
• Validates and performs quality checks and audits on project data collected for reporting. 
• Supports the development and implantation of reporting mechanisms on project performance against plan, such as dashboards or presentations for the project delivery and reimbursable portfolios and feeds the pertinent data to ensure a cohesive picture of the program and/or portfolio, including variance analysis required to defend departmental results. 
• Supports the Fiscal Year Annual Operating Process. 
• Leads training on project controls business processes or tools associated to assigned functions and communicates updates.   
• Partners with internal and external stakeholders such as the F