PMO Administrative Assistant

Ergon Inc., in Flowood, MS currently has an opening for an PMO Administrative Assistant in the Polaris Program Management Office.

Ergon, Inc. is a privately held company headquartered in Jackson, Mississippi. With over 3,000 employees across the globe, the company is divided into five distinct business segments: Energy & Specialty Solutions, Pavement & Coating Resources, Integrated Services & Logistics, Exploration & Production and Ergon Corporate. Ergon owns and operates two petroleum refineries located in Mississippi and West Virginia, producing gasoline, low-sulfur diesel, lubricant and process base oils, asphalts and other specialty products. Ergon also produces, markets, and/or distributes paving asphalt, asphalt emulsions, specialty coatings, sealants, and other road construction and maintenance products from over thirty owned or leased asphalt and emulsions plants across the United States.

The PMO Administrative Assistant is responsible for providing comprehensive administrative support to the Polaris Program Management Office (PMO). This role involves assisting with scheduling, planning, change control, reporting, and other data-intensive tasks to ensure the smooth operation of the PMO. The PMO Administrative Assistant has a vital support role within the Project Management Office, ensuring that administrative tasks are handled efficiently and effectively. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. By providing essential support to the PMO, the Administrative Assistant contributes to the overall success of the organization's Program Management efforts.

EDUCATION & QUALIFICATIONS:

• High School diploma or equivalent; an associate degree or higher in business administration or a related field is preferred
• Previous experience in an administrative role, PMO admin experience a plus

RE S P O N S I B I L I T I E S:

• Assist in scheduling meetings, preparing agendas, and taking and distributing notes and action items
• Manage calendars and coordinate appointments for PMO staff
• Maintain and update PMO related documentation as needed
• Ensure PMO documents are properly filed and secured
• Assist in the preparation of status reports and presentations
• Support the change control process by tracking change requests and ensuring proper documentation is attached
• Assist with the planning and execution of PMO sponsored events and meetings and coordinate with vendors, as needed
• Support other administrative tasks as needed

SPECIAL SKILLS:

• Fast and accurate typing skills
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• proficiency in Microsoft office Suite(Word, Excel, PowerPoint, Outlook)
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in work
• Familiarity with Smartsheet is a plus

Ergon offers a competitive benefits package for our operators: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing

Ergon is an EEO/AAP Employer.

Employment offers contingent upon pre-employment drug test, background check, and MVR.

Job Reference: PMO Administrative Assistant

Employment offer contingent upon pre-employment drug test, background check, and MVR.