Administrative Assistant III

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Monday through Friday, during business hours of 8:00 a.m. to 6:00 p.m. Onsite requirements will be based on business needs, minimum 2 days onsite Posted Date 03/06/2025 Salary Range: $29.42 - 42.14 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 23046

Primary Duties and Responsibilities

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Join our dynamic team and provide essential administrative support to the Infectious Diseases and Department of Medicine faculty. In this pivotal role, you’ll manage a variety of tasks, including correspondence, data analysis, and database management. Your responsibilities will include preparing statistical tables and graphs, maintaining faculty biosketches and CVs, and coordinating schedules for meetings and appointments. You will also assist with travel arrangements, process reimbursements, and contribute to grant applications and IRB submissions.

Additionally, you'll play a key role in formatting manuscripts, compiling literature reviews, and supporting faculty in organizing events. Your contributions will extend to maintaining and updating faculty websites, ensuring seamless operations within the department.

Salary: $29.42- $42.14 hourly

Job Qualifications

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Required:

• Ability to use journal and granting agency style guidelines to prepare manuscripts, proposals, and bibliographies
  
• Typing skills to quickly and accurately prepare documents
  
• Skill in proofreading typed materials
  
• Skill in typing questionnaires and manuscripts from rough handwritten draft and edited versions into final forms.
  
• Skill in typing numerical tables of data using format provided.
  
• Knowledge of standard abbreviations for medical journal titles and demonstrated ability to use reference sources to find/check unusual abbreviations.
  
• Ability to type with speed and accuracy using IBM PC.
  
• Ability to use software Microsoft Windows, Microsoft Office (Word, PowerPoint, Excel, Outlook, Access), Dreamweaver, Internet Browsers.
  
• Ability to prepare bibliographies directly from photocopies of references or from Medline searches.
  
• Ability to use photocopy machine.
  
• Skill in speaking clearly and distinctively using appropriate vocabulary and grammar to obtain and convey information at various organizational levels within and outside the University.
  
• Ability to perform duties and tasks independently with minimal supervision.