APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Administrative Assistant supports the Pennsylvania Housing Research Center's (PHRC) mission by maintaining and developing relationships with PHRC stakeholders, including internal and external organizations and industry partners, through meetings and events. The Administrative Assistant is responsible for coordinating a variety of activities and administrative tasks such as event planning, scheduling, financial reconciliation, and stakeholder management to ensure efficient operations and support to the PHRC team. This position requires high attention to detail and excellent customer service and relationship-building skills. This is a term position funded for one year from the date of hire with a good possibility of refunding.

Responsibilities include, but are not limited to:

• Financial Support: Create goods and services reports and reconcile purchasing card expenses. Pay and issue invoices to external vendors. Deposit checks. Coordinate travel arrangements. Attend department-level financial meetings. Assist the Financial & Communications Coordinator and Associate Director with any reporting needs. Be knowledgeable of Penn State's financial and travel policies.

• Event Coordination: Organize and coordinate logistics for the annual PHRC Housing Conference, biennial Residential Building Design & Construction Conference, Hankin Distinguished Lecture and associated student-focused events, and other events as needed throughout the year. Coordinate travel arrangements for guest speakers. Maintain contracts and records from all events. Serve as the point of contact for events.

• Administrative Support: Maintain shared PHRC calendar and room scheduling to facilitate consistent operations. Maintain PHRC stakeholder records in the database and assist in relationship building. Maintain PHRC office environment with necessary goods and supplies.

• Meeting & Training Coordination: Organize and coordinate two Industry Advisory Council meetings, in-person and virtual training, and any other meetings. Answer calls and emails related to speaking engagements and training interests from the residential construction industry. Maintain agreements, contracts, and records in the database.

Education and Experience:

• This position requires a High School Diploma plus two plus years of related experience, or an equivalent combination of education and experience.

How to Apply and Additional Information:

• Please submit a resume and a cover letter.

• This position offers the potential for a flexible work arrangement that combines remote and on-campus work. Questions related to flexible wo