Assistant Registrar

REPORTING RELATIONSHIPS

Position Reports to: Registrar

Positions Supervised: None

POSITION PURPOSE

Along with Associate Registrar and other Assistant Registrars, responsible for assisting in all registrar functions and performing the duties of the Registrar in her absence.  The Registrar’s Office is responsible for implementing academic policy as it pertains to student registration, academic records, evaluation of transfer credits, audits of the student record for degree eligibility, and external reporting and compliance.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Graduation and Commencement
   1. Assists Registrar in conducting and coordinating degree audit and related processes for tri-annual graduation (student degree conferral).
   2. Assists Registrar in planning of commencement ceremonies, including regalia, venue, and logistics for attendees.

1. Policies and Procedures
   1. Assists in the development and review of Registrar-related policies and procedures.
   2. Assists Registrar in maintenance and updates of University Handbook and Catalog.

1. Student Records and Student Information System
   1. Assists Registrar in the administration and coordination of information systems pertaining to registration and student records.
   2. Assists with student record requests as needed, including transcripts, enrollment/education verifications and miscellaneous requests. 
   3. Processes student status changes 

1. New student set-up
2. Withdrawal and re-entry
3. Program transfers
4. Final degree audits and degree conferral approval process

1. Assists with the registration of students for courses.
2. Assists in monitoring student academic progress.
3. Manages Incomplete and In Progress requests.
4. Monitors student academic engagement, rate of progression towards completion requirements, and satisfactory academic progress.
5. Reviews transfer credit evaluation requests and manages approval process.
6. Processes and communicates approved student accommodations.

1. Other Functions and Responsibilities
   1. Perform other duties related to general office and University functions as directed.

PERFORMANCE MEASUREMENTS

1. Respond to student, staff and faculty at the University in a timely manner, including processing all records request promptly and accurately.
2.  Accuracy in student records and request processing.

POSITION COMPETENCIES

• Communication
• Development of Self
• Job Knowledge/Skill Application
• Champions Innovation
• Drives for Results
• Collaboration
• Integrity
• Critical Thinking
• Initiative
• Student/Customer-Centeredness

WORKING REQUIREMENTS/CONDITIONS

Education/Certification:

Bachelor’s degree preferred but not required.  

Required Knowledge:

Knowledge of Family Educational Rights & Privacy (FERPA) Act.

Knowledge of higher education procedures and good practices.

Understanding of student record keeping and organization.

Experience Required:

Experience in Registrar’s office preferred; experience with student information systems highly desirable.

Experience with distance learning (online/blended).

Skills/Abilities:

Excellent computer skills, including the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

Responsible and trustworthy with confidential data.

Detail-oriented; meticulous and conscientious.

Professional communication skills -- in person, written and online.

Ability to work independently