Admissions Counselor II, Workforce Solutions

Title: Admissions Counselor II, Workforce Solutions

Salary Range: 37,944.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Somerset Community College

Campus Location: Valley Oak Center

Department: Workforce Solutions

Total Rewards

Somerset Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Admissions Counselor II for Workforce Solutions is responsible for recruiting prospective students and promoting open enrollment classes offered through Workforce Solutions. This role actively engages with the community, prospective students, and industry partners to drive enrollment and awareness of non-credit, credit, and continuing education programs. Additionally, the position provides comprehensive administrative support to the Vice President of Workforce Solutions, program coordinators, and instructors, ensuring smooth operations and exceptional service delivery.

Job Duties:

The Workforce Development Admissions Counselor II's essential duties and responsibilities include:

Recruitment & Outreach

Actively participate in internal and external recruitment events at high schools, Area Technology Centers (ATCs), community centers, and opportunity/job fairs.

Coordinate and conduct on-site recruiting activities, including facility tours, open houses, and student-life events at Valley Oak.

Student Support & Communication

Serve as a primary point of contact for prospective and current students by answering phone calls, emails, texts, and in-person inquiries.

Provide guidance on available programs, class registration, admissions requirements, and general financial aid or funding options.

Marketing & Promotion

Develop, update, and distribute marketing materials for Workforce Solutions programs.

Send targeted email promotions to company contacts for business and industry-related courses.

Create quarterly mailers and newsletters promoting upcoming courses and success stories.

Update distribution lists quarterly

Data Management & Reporting

Conduct a semi-monthly audit of the DART (Data Analysis and Research Tool) report and present findings during departmental meetings.

Maintain the master class spreadsheet and ensure accuracy in course records.

Administrative & Operational Support

Provide administrative assistance to the Vice President of Workforce Solutions, program coordinators, and instructors.

Perform general office duties, including mail distribution, inventory management, purchasing supplies, and maintaining promotional materials.

Systems & Enrollment Management

Set up classes in PeopleSoft and Campus CE; manage the creation and closure of class folders.

Enroll students in PeopleSoft and provide payment instructions.

Manage third-party non-credit online course offerings and ensure smooth registration and access.

Digital Presence & Content Maintenance

Regularly update the Workforce Solutions web pages to reflect current class offerings and ensure the registration links are accurate and active.

Post new classes weekly and monitor web content for accuracy and relevance.

Records & Compliance

Oversee the annual rotation and organization of physical records related to classes and student files. Maintain accurate equipment and IT inventory records.

Other Duties as Assigned

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