Sr. Special Events Coordinator

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world

Job Description

NBCUniversal is looking for a Senior Special Events Coordinator to join our Studio Operations Marketing Team in Universal City, California! In this role, you will collaborate with clients to develop, plan, execute, and promote small-scale Special Events and promotional shoots on the lot.

What You’ll Do:

• Oversee scope of small-scale events and shoots with clients, various departments, employees, and vendors
• Coordinate all details of events and shoots including initial inquiry, site-visit, proposal, client budget, strategic layouts, and on-site operational management.
• Partner with third party vendors and internal departments, to oversee execution and final billing on events and shoots
• Accommodate press activity on the lot for internal and external customers
• Organize and maintain department forms, documents, maps, diagrams and photo/video assets in company digital shared drives
• Assist with answering the Special Events phone and responding to email inquiries
• Provide administrative support such as managing event calendars, TrackVia reports, drafting agreements, COI collection and obtaining contract signatures
• Assist with capturing events social media content
• Attend networking events to build and maintain client relationships

Qualifications

Let’s Talk About You…

• Communicates with ease – You have a way with words; written and verbal
• Impeccable attention to detail– You bring customer requests to life by  managing schedules and deadlines. The studio operations team will excel with your keen attention to timelines and production logistics.  
• Customer Service Champion– No request is too big or too small, you put customers and our people first   
• Creative – You seems to always find a way to solve things no matter how perplexing they may first appear
• Team Oriented – proven success working in a collaborative environment and willing to assist others as needed

What You Must Have:

• Bachelor’s degree in Marketing, Communications, Hospitality or related field
• 2+ years of professional experience

What Would Make You a Stand-out:

• Ability to collaborate with key stakeholders at all different levels of an organization
• Experience using social media such as Instagram and Facebook
• Ability to support several projects simultaneously in a fast-paced environment

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000 

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orie