Insomniac - Project Manager, Site Production

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at stage production coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Stage Production Project Manager to join the Stage Production team in Los Angeles.  We are seeking a Stage Production Project Manager to support the functions of Insomniac’s Stage Production Department. This position reports to the Stage Producer. This is not a remote position.

RESPONSIBILITIES

 ●  Become familiar with stage drawings, specifications and other documents concerning assigned projects                  

●  Build and evolve production folders for each festival

●  Maintain vendor database with regular updates

●  Update and manage Stage production dropbox

●  Take notes and relay tasks from stage production-related meetings

●  Update and distribute music & staging guides, calendars, vendor sheets, crew sheets, design due dates, etc.

●  Arrange and coordinate all US visas needed for Insomniac

●  Coordinate/track shipping schedules, and send warehouse shipping list

●  Manage and execute show advancing and scheduling with vendors and stage managers (machinery, labor, power, offices, credentials, meals, parking, radios, vehicles, barricade, internet, fencing, photo lifts, quartermaster items, travel, etc)

●  Review, red-line, and approve submitted advances

●  Coordinate & distribute stage drawings, engineering, pixel maps, lighting plots/patch, audio plots SFX plots from vendors

●  Send stage managers stage designs, schedules, and all other necessary, relevant info

●  Send stage vendors the stage schedules and coordinate any scheduling discrepancies

●  Maintaining Executive Producer’s calendar, working with other executive assistants in scheduling and setting site visits, meetings, and issuing reminders

●  Attend site visits with Executive Producer, attend meetings, and produce digital minutes/reminders  e.g. stage production meetings, Fire Marshall, county, venue officials, etc

●  Collect Stage Engineering & Fire Certs for all stages and structures

●  Submit Engineering to County – pay for and obtain event permits

●  Coordinate writing of SWAP and other documentations

●  Work with Stage Producer and Technical Production Manager to advance technical riders with artists & agents and collate information into stage specific folders

●  Assist with various artist correspondence with artists such as SFX allocations, additional SFX