Associate Vice President of Facilities

The Associate Vice President of Facilities plans, directs, oversees, and participates in the development of work plans to include all construction projects and facilities services operations. The AVP maximizes asset value through overseeing Facilities management, planning and scheduling of maintenance cost benefit analysis of staffing, training of personnel, equipment and supply purchasing control, monitoring of energy management systems and acting as an on-call expert on systems as required as well as oversee work performed by contractors to include construction and maintenance. Responsibilities include but are not limited to Facilities’ annual budget, monitoring departmental expenses throughout the fiscal year, and providing supervision of Facilities. Performs special projects as assigned by the VPAF/CFO or University President. Responsible for all aspects of Facilities Operations on campus including but not limited to: Capital Projects, Building and Grounds, Maintenance, Construction, Reporting, Copy Center, Mail, Shipping and Receiving, and Custodial Services.

Responsibilities Include:

• Plans, directs, oversees, and participates in the development of divisional work plans to include all construction projects and facilities services operations. Assigns work activities to Directors and Supervisors.

• Monitors work flow and work products, results, methods and procedures.

• Design and recommend preventative maintenance implement systems. Establish, implement, and schedule dates and specific duties to be performed and logged by each system.

• Supervises and participates in the development and administration of facilities services and construction project budgets. Monitors and approves expenditures as necessary.

• Develops, plans, and participates in the implementation of divisional goals. Initiates and recommends actions to accomplish t hese objectives.

  Actively participates in strategic planning and goal-setting activities pertaining to the assigned areas of responsibility.

• Coordinates division activities with other divisions, departments and outside agencies. Serves as the primary representative for the University with the City of Melbourne staff, other licensing and funding agencies as necessary.

• Provides staff assistance to the Executive V. P., confers and advises professional staff regarding areas of responsibility and college-wide issues. Prepares and presents various reports and other necessary correspondence.

• Supervises and participates in the development of RFPs, bids, contracts and proposals for construction and facilities related services. Negotiates and administers contracts with outside vendors, architects and others.

• Supervises leases and other property management responsibilities.

• Reviews projects and contracts for compliance and takes appropriate actions to resolve discrepancies.

• Develops, implements and evaluates programs and strategies designed to create and maintain safe, functional, secure, clean and orderly facilities to ensure efficient and economical operation.

• Analyzes problems, trouble-shoots and identifies alternative solutions, project consequences of proposed actions and implements recommendations in support of accomplishing desired result. Selects, trains,