Administrative Assistant

Brice Incorporated

Regular

Pay Range: $22 - $26 per hour

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Incorporated do?

Brice Inc. has been tackling Alaska's most challenging construction projects since 1961. We integrate civil construction, marine transportation, equipment operations, and quarry resources to complete projects in remote locations throughout the state. Our projects range from airport improvements on isolated islands to erosion control initiatives above the Arctic Circle. You'll develop exceptional problem-solving skills while helping us build essential infrastructure that strengthens communities from the Aleutians to the North Slope.

Brice Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Administrative Assistant, you will work onsite in Fairbanks, AK and you will be responsible for providing front desk support by greeting visitors, answering incoming phone calls, managing mail correspondence and general office duties.

How will you do it?

• Assist with general office duties including making copies, scanning documents, faxing, and mailing.
• Provide front desk support to greet visitors, answer and direct incoming phone calls, and take messages.
• Organize and clean break room and conference room.
• Track, order, organize, and restock groceries and office supplies.
• Sort and distribute incoming mail, prepare packages for mailing, and replenish postages.
• Maintain paper and electronic filing.
• Maintain company contact list and phone directory.
• Assist with errands and deliveries.
• Manage incoming and outgoing inter-office paperwork.
• Complete union onboarding and offboarding tasks for submission to Human Resources, with overview and assistance from the Project Administration Manager.
• Assist with Disadvantaged Business Enterprise (DBE) good-faith efforts in support of estimates.
• Assist with data entry tasks.
• Arrange company travel for hotels, airline and or rental car.
• Plan, coordinate, and prioritize multiple projects simultaneously.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities. 

Knowledge, Skills & Abilities:

• Possess exceptional customer service and interpersonal skills.
• Knowledge of basic administrative skills and ability to perform related tasks.
• Excellent analytical and technical skills.
• Ability to manage time effectively.
• Excellent oral and written communication skills, and ability to multi-task
• Ability to work in a team environment.
• Knowledge of various personal computer business software applications. 
• Ability to learn new applications.
• Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
• Ability to do basic math: addition, subtraction, division, multiplication, and find percentages.
• Ability to do business ethically with customers, vendors, and co-workers. 
• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.
• Ability to exercise resourcefulness in assisting management & co-workers.
• Develop and maintain positive working relationships with co-workers & other departments.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. 
• Ability to write routine reports and correspondence.
• Ability to maintain a professional appearance.
• Ability to operate a motor vehicle safely and efficiently.