HR Project Assistant (Conf) CL2

The University of Maine System is accepting applications for an HR Project Assistant (Conf) CL2 (HR Project Assistant). The HR Project Assistant handles essential administrative tasks such as maintaining employee records, triaging payroll, benefits, and general employment-related questions, coordinating recruitment efforts, and managing onboarding procedures. Additionally, they act as a point of contact for the Office of Human Resources and contribute to improving workplace efficiency. This is an excellent opportunity for an applicant who is interested in further developing their administrative, data, and project management skills and abilities in a high-production, multi-faceted HR organization where self-direction, efficiency, and teamwork are appreciated and respected. This is also a terrific opportunity to pursue a higher education or advanced degree through a generous tuition waiver benefit for employees and their dependents.

This position will sit on the University of Maine at Presque Isle campus in the Office of Human Resources (HR).

Key Responsibilities Include:

• Handle incoming calls, emails, and correspondence related to HR inquiries.
• Composes, edits, organizes, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, memos, and/or other applicable materials. Items may include assisting with new hire information for press releases, communications for the internal campus newsletter, etc.
• Organizes and maintains records, including creating, scanning, and maintaining confidential department/employee files such as performance reviews.
• Assisting with recruitment efforts, including (but not limited to) creating job postings, external and internal position advertising, and interview coordination.
• Coordinate pre-employment checks including background checks and post-offer physicals.
• Prepare and distribute offer letters and onboarding materials for new hires.
• Assisting with employee onboarding tasks such as (but not limited to) verifying worker authorization forms (Form I-9), onboarding emails to campus stakeholders, and troubleshooting technical issues with new employees.
• Supporting employee engagement initiatives and activities including planning and purchasing.
• Supporting employee wellness initiatives including managing Gentile Hall fitness vouchers.
• Managing accounts payable to include purchase order processing and invoice setups. 
• Tracking and monitoring the staff development budget.

The hours are Monday through Friday from 8 AM to 4:30 PM, with some flexibility on either side. This position reports to the Director of Human Resources and is an integral part of a dynamic team.

Salary: The starting wage for this position is $20.28 an hour (non-negotiable).  

Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

To learn more, please review the Benefits Information Summary.

Qualifications
Required:

• 3+ years of administrative, project support, or comparable experience; combined with some college. Bachelor’s degree a plus.
• Ability to work well with many people at all levels of an organization.
• Must have a close attention to detail, solid organization, and possess solid independent judgment, initiative, and confidentiality.
• Aptitude for problem-solving, logistics, interpersonal communication, and exceptional customer service
• Data and Microsoft Office proficiency (intermediate to advanced). Google platform knowledge a plus.

How to Apply
Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following: 

1. A cover letter that describes your experience, interests, and suitability for the position. 
2. A resume/curriculum vitae.

Important items to know about the recruitment process:

• Review of applications will begin immediately. For full consideration, materials must be submitted by April 2, 2025.
• Materials received after the initial review date will be reviewed a