Manager, Financial Administration

SUMMARY
The Manager, Retail Alternatives Financial Administration is responsible for preparation and oversight of complex financial, compliance, performance, and treasury reporting that requires a high degree of specialized knowledge for the retail alternative clients (interval funds, tender offer funds, BDCs, REITs, 34 Act private funds) of Ultimus Fund Solutions. This role will be involved with the preparation, coordination and filing of SEC reports (10-Ks, 10-Qs) for Business Development Companies (BDCs) registered under the Investment Company Act of 1940. This position assists in the development and performance of associates and the processes used by them in support of their manager.
FINANCIAL STATEMENTS AND FUND REPORTING
• Prepares and reviews complex financial statements and related reports of securities held for each fund including Form 10-K, 10-Q, N-23CA, N-CEN, N-CSR, and 24f-2 reports on a quarterly, semi-annual, and annual basis for distribution to advisors and SEC.
• Prepares, validates, and assists in preparation of client accounts, reporting, financial statements, financial audit reporting, and specific client reporting including, but not limited to, accruals, monthly, quarterly, and annual tax and financials packages for fund, portfolio company level, and investor reporting as per administration and service level agreements.
• Aids in the planning and review of various financial, board, regulatory, and status reporting for accuracy and adherence to SEC and IRS requirements.
• Prepares and assists in the maintenance and preparation of accurate daily, weekly, and monthly fund reports.
• Compiles and reviews quarterly reports from various sources utilized by board members.
• Reviews and approves various weekly, monthly, and quarterly internal reports.
• Reviews and distributes fund performance information to clients as needed.
FINANCIAL ADMINISTRATION
• Utilizes Confluence to monitor fund performance and answer fund-related questions.
• Prepares and reviews expense analysis, such as management and 12b1 fees.
• Assists in the preparation and maintenance of budgets for various funds.
• Calculates and reviews monthly management fees for each fund and secures authorization from appropriate party.
• Prepares and assists in department educational training sessions.
COMPLIANCE AND AUDITS
• Ensures financial results, including footnote disclosures, are presented in Fund’s SEC filings are properly stated and in compliance with all applicable authoritative accounting guidance.
• Monitors compliance with various SEC filing deadlines.
• Prepares draft financial statement production schedules for review to facilitate timely reporting and audit cycles.
• Assists in the coordination and oversight of annual audits with outside auditors, clients, and printers.
PERSONNEL MANAGEMENT
• Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
• Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
• Establishes team and individual goals for department.
• Fosters performance of associates and the processes used by them; holds the associates accountable for their work.
WORKING RELATIONSHIPS
• Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
• Assists in the management of relationships with client companies ensuring timely resolution of requests and high quality of customer service.
• Acts as an escalation point for escalated issues and complex problems; resolves where appropriate to provide effective support.
• Regular contact with clients, auditors, other department members and third-party vendors regarding fund performance-related questions, reporting, audits, etc.
• Regular contact with AVP to complete and get clarification on special projects.
• Daily contact with the financial administration team regarding fund financial statements, reports, compliance, etc.
• May perform other duties as required and assigned.
KNOWLEDGE
• Understanding of retail alternative investment products (interval funds, tender offer funds, BDCs, REITs, 34 Act private funds).
• Disclosure controls and procedures to provide executive management with an elevated level of comfort in the accuracy of financial statements.
• Investment instruments and vehicles.
• Financial reporting and performance systems.
• Microsoft Office Suite.
• Adobe Acrobat.
SKILLS AND ABILITIES
• Strong financial report