Division Administrative Assistant, Nuclear Energy and Fuel Cycle Division

Requisition Id 12407 

Overview:

 

The Nuclear Energy and Fuel Cycle Division (NEFCD) of the Fusion and Fission Energy and Science Directorate (FFESD) at Oak Ridge National Laboratory (ORNL) seeks to hire an experienced administrative assistant staff member.  Nuclear power provides a significant clean energy source for our nation and the world, and NEFCD provides the science and technology to address issues facing current and future utilization of nuclear reactors and supporting nuclear systems infrastructure.

 

NEFCD is committed to leadership class research and development that delivers innovative technical solutions, advanced technologies, and state-of-the-art simulation and experimental capabilities and data to advance the economics, operations, and security of current and future nuclear systems.

 

Major Duties/Responsibilities

• This role is critical to the day-to-day, energizing environment of the Division Office and is a highly visible position, both internally and externally, requiring use of appropriate discretion, good judgment, and frequent interaction with the directorate office. Exposure to confidential information and executive management decision level information requires tact and diplomacy on a regular basis.
• In this position you will be responsible for managing the division director’s calendar and assisting with management of his email as needed.
• Under minimal guidance, this position is responsible for effective management of an executive office by maintaining a professional office atmosphere and assuming substantial responsibility for performing a wide variety of administrative functions in support of NEFCD business needs.
• Functions include managing information flow and communications with external and internal contacts.
• Preparing a variety of written materials according to company policy and guidelines.
• Establishing and managing records systems. assuring compliance with office procedures and guidelines.
• Establishing priorities and resolving scheduling conflicts of personnel, conference rooms, vehicles, and other resources.
• Arranging domestic and foreign travel for staff
• Preparation of purchase requisitions to request materials and services.Scheduling facilities and related services.

 

Qualifications Required

• A high school diploma and minimum of seven years of relevant administrative experience or an equivalent combination of education, training and experience are required.
• Proficiency is required in office computer systems and Microsoft software applications. Strong proof-reading skills and attention to detail a must.
• This position requires a high degree of expertise and job dedication in office functions, administrative work, organization, and time management gained through experience in prior positions.
• Experience must include word processing, presentations, spreadsheet, general office procedures as well as a thorough working knowledge of administrative policies and procedures and good human relations and communications skills (both verbal and written).

 

Must have demonstrated ability to:

• Work on multiple tasks in a limited amount of time in a fast-paced environment.
• Ability to set priorities appropriately to accomplish multiple tasks to meet deadlines.
• Provide back-up support to the FFESD Executive Assistant.
• Provide professional demeanor and presence (internal and external) to promote a business-like environment with a friendly disposition.
• Maintain consistent work schedule during core hours to meet needs of staff.
• Develop presentations and summaries from written or verbal information.
• Create, implement, and maintain filing systems and databases as required.
• Maintain DOE directives/standards and training requirements.
• Demonstrated sensitivity for people and experience dealing with diverse personalities and backgrounds in a multi-level, scientific environment.

 

The following qualifications are desired:

• Associate degree or higher in secretarial sciences, business administration, or related field and/or applicable professional certifications in one or more Microsoft Office applications is desired.

•  Professional Administrative Certification of Excellence (PACE) Certification
• Certified Administrative Professional (CAP) Certification

• Experience as a group administrative assistant, division office and/or program office assistant is highly desirable.

 

Visa Sponsorship

Visa sponsorship is not available for this position.

 

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word