Executive Assistant

This is your opportunity to play a key role in a newly established, high-performing team within the bank’s well-established Division of Technology. As the Executive Administrative Assistant to the Chief Information Officer (CIO), you’ll be part of a fast-paced, high-visibility group that is redefining how technology supports the entire enterprise.

You’ll work directly with the CIO and senior leadership—positioned at the heart of strategic execution, communication, and coordination across the organization.

This role requires a strong on-site presence at the Seneca One Tech Hub in Buffalo, NY, Monday through Friday. While regular working hours apply, responsiveness outside of core hours—including weekends—is occasionally expected, particularly during key events, travel, or time-sensitive engagements.

We’re looking for a polished, proactive, and highly organized professional who is energized by challenge and motivated by impact.

What You’ll Do:

This is not a routine administrative role. You’ll be the central force behind the day-to-day operations of the CIO’s office—ensuring clarity, communication, and momentum at the executive level.

Executive Support & Leadership Coordination

   •         Manage a fast-paced, dynamic calendar—anticipating and resolving scheduling conflicts

   •         Monitor and triage a high-volume inbox with precision, filtering for urgency and required action

   •         Coordinate leadership engagements including skip-level meetings, town halls, and offsite sessions

   •         Partner with the Tech Program Management Office (PMO) to flag key initiatives and keep them aligned

Communications & Strategic Prep

   •         Draft executive communications, internal memos, and professional-grade presentation decks

   •         Prepare the CIO for internal and external engagements with briefing materials, talking points, and research

   •         Record meeting notes, track follow-ups, and ensure timely completion of action items

Operational Execution & Efficiency

   •         Act as a liaison between the CIO and key stakeholders across the enterprise

   •         Maintain organized documentation and streamlined digital files

   •         Coordinate complex travel arrangements and prepare detailed business itineraries

   •         Support project-based work with data gathering, analysis, and executive-ready reporting

What You Bring

   •         7+ years of progressive administrative experience, ideally supporting senior or C-level leaders

   •         Proven ability to manage sensitive information with discretion and professionalism

   •         Excellent communication and writing skills—polished, clear, and audience-appropriate

   •         Strong organizational and time management skills in fast-paced, evolving environments

   •         A proactive mindset with the ability to anticipate needs and take initiative

   •         Associate’s degree or equivalent experience (Bachelor’s degree preferred)

Why This Role Is Unique

You’ll be at the center of a newly formed team supporting a CIO who is actively shaping the future of banking technology. While the Division of Technology is already a driving force within the organization, this team brings fresh energy and high visibility—with opportunities to learn, grow, and influence across the enterprise.

This is a role for someone who thrives in high-performance settings, is comfortable with executive-level visibil