Temporary Front Desk Assistant

University of Colorado Anschutz

Department: Graduate School

Job Title: Temporary Front Desk Assistant

This is a Temporary position limited to no more than 12-months. This position is part-time and limited to no more than an average of 30 hours a week in a twelve-month period.

Job Summary:

The Graduate School seeks a part-time, Career Development Office (CDO), Postdoctoral Office (PDO), and/or Graduate School. The front desk assistant will report to Hannah Hathaway, CDO Program Manager. This is a part-time, on-campus position at CU Anschutz.

Key Responsibilities:

·         Use LinkedIn to identify and collect publicly available information about CU Anschutz alumni

·         Organize and summarize alumni data in spreadsheets

·         Assist with data entry tasks, including entering workshop feedback and attendance data into spreadsheets

·         Support PDO/CDO workshops and engagement by posting flyers around campus

·         Gather contact information for postdoctoral recruitment invitations

·         Monitor the Graduate School email inbox and refer inquiries to appropriate staff

·         Scan, process, and index documents using Slate

·         Greet and refer students, staff, and faculty who come into the Graduate School office at CU Anschutz

·         General clerical/office duties as needed

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Graduate School is an amazing place to be. We have the distinct advantage of being a part of a major academic medical campus with leading hospitals and research facilities where students and faculty learn every day. The Graduate School supports a diverse portfolio of graduate programs in all of the CU Anschutz Schools and College of Nursing and plays a central role in advancing education, research, and workforce development across the university. Be a part of an innovative, dynamic, diverse, and exciting workplace -- helping make great things happen. Join us in our quest to advance knowledge and education together.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

• A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• One year of professional experience in an academic/higher education office setting.

Preferred Qualifications:

●        Familiarity with Microsoft Excel or Google Sheets, including use of VLOOKUP and Pivot tables