Staff Accountant - AR, State Compliance, and Payroll Compliance Focus

Description

About the Role

The Accountant will be responsible for preparing, analyzing, and maintaining accurate financial records for PCs for People. This role supports the day-to-day operations of the Accounting team, with a focus on Accounts Receivable (AR), Payroll, and Compliance. The ideal candidate has strong attention to detail, an understanding of nonprofit accounting practices, and the ability to work independently with minimal supervision.

Key Role Responsibilities

Accounts Receivable (AR) & Grant Support:

• Manage the invoicing and collections processes for payment receipt, while minimizing delays and discrepancies.
• Monitor AR aging reports, proactively following up on outstanding invoices and resolving disputes.
• Generate invoices as requested accurately and in compliance with contractual terms.
• Record daily cash and check deposits for all PCs for People Locations, working with teams to make sure deposits are made within policy timeline and resolve any discrepancies.
• Maintain customer accounts, updating information, applying payments, credit memos, and other adjustments.
• Assist the Director of Accounting with grant management, including tracking, reporting, and compliance documentation.
• Support financial audit preparation, providing accurate and up to date AR information.

Payroll and State Compliance:

• Assist with bi-weekly payroll processing in compliance with state and federal regulations.
• Monitor and report on multi-state tax compliance, exemptions, and business filings.
• Support accurate payroll reconciliations and resolve inconsistencies

General Accounting:

• Prepare monthly journal entries.
• Complete monthly bank reconciliations.
• Manage data entry into Microsoft Dynamics, verifying accuracy and consistency.
• Assist with audit preparation, ensuring all financial records comply with GAAP and nonprofit accounting standards.
• Uphold adherence to financial policies, procedures, and internal controls.
• Perform other accounting duties as needed, supporting team needs and organizational objectives.
• Provide exceptional support to internal teams and external vendors.

Requirements

Desired Skills & Experience

• Bachelor’s degree in accounting, business, or related field.
• 3-5 years of accounting experience required (nonprofit experience preferred).
• Strong analytical, communication, and organizational skills.
• Familiaritywith basic accounting procedures and financial regulations
• Proficiency in Microsoft Dynamics, Microsoft Office, and Google Workspace (Google Docs, Sheets, etc.) or other similar systems.
• Experience with multi-state tax compliance and Tipalti is a plus.
• Ability to work independently, manage priorities, and maintain accuracy under deadlines.
• Strong commitment to ethical financial practices and maintaining confidentiality.

Benefits

We are a growing non-profit and expect this position to drive continued growth. We have a casual, fun, team-oriented environment. We offer full health benefits (medical, dental, vision), 401k matching, disability insurance, life insurance, and PTO.

Equal Employer Opportunity.