Institute for Freedom and Community Coordinator

Position Title: Institute for Freedom and Community Coordinator.
Department: Institute for Freedom and Community.
Classification: Non-Exempt.                             
FTE: 0.50.
Work Schedule: Year-round, 20 hours per week; hours to be worked between Monday – Friday, 8, 8:00 a.m. – 5:00 p.m.; occasional evening hours required for special events.
Work Location: On Campus.
Hourly Rate: $21 - $23.

Open Until Filled

Essential Job Duties:

• Provide support for Institute Director.

  • Assist with administrative tasks such as correspondence, filing, and marketing.

  • Arrange travel and reimbursements for faculty and Institute guests.

  • Assist in producing annual reports.

• Coordinate Institute public events.

  • Secure room reservations for meetings and events.

  • Arrange travel, hotel accommodations, and ground transport for guest speakers.

  • Develop itineraries for guest speakers with faculty and students.

  • Work with Bon Appetit and College Events team to coordinate events.

  • Assist with marketing for lectures and events, including advertising and communications.

• Assist with college civic preparedness efforts.

  • Support academic civic engagement efforts.

  • Support community-based work study efforts.

  • Support campus election engagement responsibilities.

• Manage and analyze the budget.

  • Manage the department credit card and department purchasing card, track all transactions, and send records to Accounts Payable.

  • Reconcile Director’s credit card statements.

  • Process stipend and expense payments for guest speakers.

• Manage department office.

  • Manage office correspondence; maintain department files and records.

  • Manage the department credit card and department purchasing card, track all transactions, and send records to Accounts Payable.

  • Process stipend and expense payments for guest speakers.

  • Pick-up and distribute mail and copy/print orders from the Print Center.

• Perform other duties as assigned.

  • Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.

  • Complete and meet deadlines for required training and performance management cycle.

Supervision Received and Exercised:

• Reports to the Morrison Family Director of the Institute for Freedom and Community.
• This position does not supervise staff or students.

Required Qualifications:

• Education: High school diploma or equivalent; maintain a valid driver’s license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
• Experience: 2+ years of administrative experience in an office environment.

Preferred Qualifications:

• Education: Bachelor’s Degree.
• Experience: 3+ years of administrative experience; experience working in an academic environment.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This positi