Program Assistant - Cancer Center

Department:

SOM KC Cancer Center Clinical Trials

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Clinical Research Training and Development

Position Title:

Program Assistant - Cancer Center

Job Family Group:

Professional Staff

Job Description Summary:

The Program Assistant provides comprehensive administrative, data management, and compliance support for program operations and oncology research studies. This role is responsible for accurately collecting, organizing, entering, and maintaining secure program and research data, as well as preparing reports, spreadsheets, and supporting program communications. The Assistant coordinates meetings with agencies and community partners to support funding and collaboration efforts and provides clerical and participant support as needed.

In addition, the Program Assistant manages the collection, verification, tracking, and maintenance of required credentials for all oncology study team members, including medical licenses, GCP training, CITI certifications, and signature profile documentation. The role ensures study teams are properly credentialed to meet federal, state, and institutional regulatory requirements, supports timely onboarding for active studies, and maintains accurate training and credentialing records.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

The Program Assistant collaborates closely with Quality Assurance, Regulatory Affairs, Project Management, Clinical Operations, and Research Systems, and conducts routine audits to ensure documentation accuracy, regulatory compliance, and consistency across all research platforms.

Job Description:

Job Responsibilities

• Collect, verify, and maintain investigator and research staff credentials, licenses, and certifications in accordance with IRB, sponsor, and institutional requirements.

• Collect and verify Medical licenses:

  • GCP training

  • CITI certifications (e.g., GCP, RCR)

  • Signature profile pages

• Maintain credentialing records for all study team members at the time of hire and research onboarding, as well as transfer to a new research position.

• Collaborate with team leaders to ensure new staff are added to relevant studies during onboarding.

• Track study team membership to ensure all necessary individuals are listed on study documentation (e.g., IRB records, Delegation of Authority Logs).

• Create and maintain the Study Team Tab in CRIS/VELOS.

• Conduct routine audits of study team documentation for accuracy and completeness.

• Partner with QA, Regulatory, Project Management, Clinical Operations, and Research Systems to ensure documentation is consistent across platforms.

• Provide administrative support related to credentialing and onboarding processes.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice. 

Work Environment

After 6 months, this position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule, however this candidate must be located in the Kansas City metropolitan area. 

Required Qualifications

Work Experience:

• Two years relevant experience. Relevant education may be substituted for experience on a year for year basis.

Preferred Qualifications

Education:

• Bachelor's degree in a relevant field.

Work Experience:

• Prior experience in clinical research credentialing or regulatory support.

• Familiarity with oncology clinical trials and NCI-designated cancer center requirements.

• Experience in clinical trial management systems (Velos, Complion).

• Knowledge of GCP, FDA regulations, and IRB processes as evidenced by application materials.

Skills

• Computer skills.

• Attention to detail.

• Time-management.

• Interpersonal skills.

• Communicatio