Executive Assistant

ABOUT ROCKET LAB

Rocket Lab is an end-to-end space company delivering responsive launch services, complete spacecraft design and manufacturing, payloads, satellite components, and more – all with the goal of opening access to space. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations.  

Our Electron rocket has become the second most frequently launched U.S. rocket annually and has delivered more than 230 satellites to orbit, all while we work to develop Neutron, our upcoming medium-lift, reusable launch vehicle for larger constellation deployment. Our Space Systems business designs and builds our extensive line of satellites, payloads, and their components, including spacecraft that have been selected to support NASA missions to the Moon and Mars and components used on the James Webb Space Telescope. 

EXECUTIVE ASSISTANT

Based on site at Rocket Lab's headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing for meetings, assisting with presentations and a variety of other day-to-day administrative tasks.

This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan and to meet tight deadlines, all while juggling multiple critical requests. This role will support the C-suite executive leadership with deliverables required for internal leadership, board of directors, and investors.

WHAT YOU'LL GET TO DO:

• Serve as a trusted support for the C-suite and executive leadership, ensuring seamless daily operations and supporting strategic initiatives
• Act as a liaison between the C-suite corporate officer(s), executive team, Board of Directors, investors, and key external stakeholders, representing Rocket Lab at the highest levels
• Manage executive calendars and schedules
• Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events as needed
• Organize and execute logistics for meetings, conferences, and off-site events, including playing a key role in preparing for Board meetings, investor presentations, and critical business and executive events
• Timely reconcile and prepare expense reports
• Document and distribute meeting minutes and action items
• Greet guests and assist with special projects relating to guest/visitors
• Other duties as assigned

YOU'LL BRING THESE QUALIFICATIONS:

• Associate's degree 
• 5+ years of administrative experience 
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, Power point, Copilot, etc. )
• Outstanding writing and verbal communications skills
• Experience in a fast-paced, corporate environment supporting C-level executives

THESE QUALIFICATIONS WOULD BE NICE TO HAVE:

• Bachelor’s Degree and/or advanced degree
• Excellent organization, planning, time management, and problem-solving skills
• Highly motivated and able to work effectively with minimal supervision
• Proven discretion and professionalism in handling confidential and sensitive business matters
• Strong business acumen and understanding of financial and operational priorities within a corporate setting

This position may require prolonged periods of sitting, standing, walking, c