Administrative Assistant - ZR_26429_JOB

This is a remote position.

Schedule:

• 35+ hours per week - Mon to Friday 7am-4pm CST with an hour unpaid break
  
• Client Time zone: CST
  

This is an exciting opportunity to become the right-hand support to a busy practice owner, taking ownership of critical business operations that directly impact the practice's success. You'll work in a dynamic healthcare environment where no two days are the same, handling everything from strategic planning support to daily administrative excellence. This role is perfect for someone who thrives on variety, enjoys problem-solving, and wants to contribute meaningfully to a practice that makes a difference in children's lives. You'll have the autonomy to think independently while working closely with a collaborative team that values your expertise and initiative.

Responsibilities

• Manage comprehensive email correspondence and coordinate complex calendar scheduling
  
• Seamlessly integrate meeting coordination between EHR systems (Athena Health) and calendar platforms
  
• Maintain organized business files, documents, and employee records with attention to detail
  
• Research and source products and vendors for practice events and special initiatives
  
• Create professional training documents and materials using information provided by leadership
  
• Participate in strategic meetings to gather first-hand information and contribute insights
  
• Handle diverse ad-hoc business projects that support practice growth and efficiency
  
• Provide independent problem-solving support for various business operations and challenges
  

• Minimum 3 years of administrative or executive assistant experience with proven track record
  
• Strong proficiency with Google Workspace, Excel, and ability to learn new software systems quickly
  
• Healthcare or medical practice experience strongly preferred
  
• Executive assistant background preferred for enhanced independent thinking and problem-solving capabilities
  
• Excellent communication skills and ability to work autonomously with minimal supervision
  
• Comfortable with technology and eager to master new systems (comprehensive Athena Health EHR training provided)
  
• Full-time availability and commitment to working exclusively with one dedicated client
  
• Proactive mindset with ability to anticipate needs and take initiative on projects
  

Independent Contractor Perks

• HMO Coverage for eligible locations
  
• Permanent work-from-home
  
• Immediate hiring