Accounts Payable and Receivable Clerk

Description

HEALTHY PET JOB DESCRIPTION

POSITION: Accounts payable and receivable clerk

REPORTS TO:

Accounting Supervisor

DEPARTMENT: admin - accounting

FLSA: Nonexempt

1.0 PURPOSE

1.1 The Accounts Payable and Receivable Clerk provides financial, administrative and clerical support to the organization. 

2.0 ESSENTIAL FUNCTIONS

2.1 Primarily responsible for accounts payable and receivable duties included but not limited to processing vendor invoices, processing customer payments and invoices, entering credit memos, reconciling vendor statements and processing out going payments.

2.2 Provide Payments status and remittance information to vendors as needed. 

2.3 Communicate with vendors to handle vendor disputes or discrepancies with statements. 

2.4 Process new vendor setup requests and maintain the vendor files.

2.5 Provide Support to other departments. 

2.6 Performs general accounting office support in accordance with policies, procedures, regulations and other requirements. 

2.7 Prepares, post verifies and records customer payments and transactions related to accounts receivable.  

2.8 Review discrepancies and resolve billing issues by working closely with sales and customer service teams.

2.9 Follow up on overdue accounts via phone, email, or letter.

2.10 Completes 1099 filling and other local tax filings as assigned. 

2.11 Assist with month end -closing and year end-closing procedures as assigned.

2.12 Prepares, edits and /or updates routine correspondence, procedures and other documents. 

2.13 Runs and compiles routine and diverse reports. 

2.14 Maintains our electronic and paper document invoice archive, Organizes, scans, updates and maintains databases, files, records and other documents. 

2.15 Assists with annual audits.

2.16 Performs other duties assigned. 

3.0 QUALIFICATION REQUIREMENTS

3.1 Associate Degree or certificate in Accounting or a related field preferred.

3.2 Two years if progressively responsible Accounts Payable and Accounts Receivable experience in an office setting.

3.3 Detail oriented with ability to prioritize work and maintain a high degree of accuracy. 

3.4 Proficient in Excel 

3.5 Excellent verbal and written communication skills. 

3.6 Experienced with SAP preferred.

3.7 Regular, consistent and punctual attendance expected.  

4.0 WORKING CONDITIONS

4.1 Works primarily in an office setting

4.2 sits or stands for long period of times

4.3 May occasionally lift and carry items weighing up to 25lbs.

4.4 Uses appropriate safety equipment, follows established safety policies, practices, and procedures. 

4.5 May occasionally be required to work overtime by performing duties outside of normal hours. 

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. At its sole discretion, Healthy Pet may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.

The term of employment shall be for an indefinite period of time. The employment relationship shall be At Will; both the Employee and the Employer may end the employment relationship at any time, with or without cause, for any or no reason. Employee acknowledges that the receipt of benefits or other privileges of employment is not a guarantee of continued employment.

Healthy Pet’s objective is to provide equal opportunity in all terms, conditions and privileges of employment for qualified applicants and employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or status as a covered veteran.

Employee Status: The position is also subject to an "employee at will" doctrine.

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Signature Date