EXP LICENSED (CAM) Assistant Property Manager (Temporary Position)

Responsibilities include, but are not limited to:

• Assist in the daily operation of the management office and administrative duties following established Association procedures and guidelines.
• Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that all e-mails are responded to appropriately and in a timely manner.
• Ensure that all mail (i.e., FedEx, UPS, USPS) is picked up daily, in a timely manner.
• Processes and distributes incoming and outgoing mail for the office and Association as well as Owners.
• Perform administrative functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies and supply ordering for Maintenance and Housekeeping.
• Responsible for making sure Owner/Resident information is kept up to date as well as other association databases.
• Processes print jobs, scanning and faxing as general office support when needed.
• Prepares and assists community manager with monthly board packages and meeting agenda notices and in-house mailings.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Provide and maintain maintenance requests (Work Orders).
• Assist with producing minutes for Board Meetings.
• Responsible for coding and entering all Invoices for the community.
• Responsible to work closely with Committees and each Committee Chairperson.
• Daily interaction and support for owners.
• Must maintain and update community website according to FL Statutes.
• Responsible to make sure that Vendor Packets are processed for all Vendors.
• Monitoring of Vendor License and Insurance Expiration.
• Special projects as instructed.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills. Any other duties/tasks as directed by Property Manager or HOA Board