Accounts Receivable Specialist

Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description

The Specialist, Accounts Receivable is responsible for generating invoices and ensuring revenue is accounted for and within required time frames under conformity to the applicable internal controls and compliance requirements.

• Process a high volume of invoicing for customer accounts.
• Manage complex billing for exclusive client accounts.
• Monitors unbilled revenue and works with audit team and back office for timely resolution.
• Works with the billing and collections representative to resolve invoicing problems.
• Submit new client details to Finance for account set up and link the new customer # to our system for invoicing.
• Confirm data from auditor invoice against the client contract and business system to verify that the audit time charged is correct.
• Ensure business travel and entertainment expenses are coded correctly, reasonable and consistent with the company travel policy.
• Submit invoice requests to our back-office support team through a share point system.
• Review weekly reports to ensure invoicing is turned around timely to reduce accruals and improve DSO and Bad Debt.
• Review Interface errors and communicate corrections needed to the system super users and help desk.
• Prepare and analyze month end financial reports such as: deferred revenue, invoiced, revenue summary by business.
• Answers inquiries about invoices from partners and clients.
• Participates in special projects as required.
• Adheres to internal standards, policies, and procedures.
• Performs other duties as assigned.

Qualifications

Education and Experience

• High School diploma or equivalent (Required)
• 3-5 years of invoicing experience (Required)
• 2+ years of Accounts Receivable experience (Preferred)

Knowledge, Skills and Abilities

• Language Skills: English –Intermediate level proficiency required 
• Mathematical Skills: Intermediate level proficiency required for analyzing 
• Reasoning Skills/Abilities: Advanced level required 
• Thorough knowledge of the Oracle accounts receivable system function and processes 
• Knowledge of basic accounting and ability to organize and analyze data 
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness 
• Ability to multi-task effectively 
• Capable of paying great attention to detail 
• Possess strong organizational and time management skills to prioritize tasks 
• Be open to change and willing to learn new skills 
• Be able to follow up on pending issues and meet deadlines 
• Ability to provide quality client service to both internal and external contacts, regarding non-legal matters routinely. 
• Ability to communicate clearly and effectively, both orally and in writing 
• Strong interpersonal skills 

Computer Skills

• MS Office - intermediate skill (Required)
• Oracle - intermediate skill (Required)

Physical Demands of the Job

• Stand: Occasionally
• Move or traverse: Frequently
• Sit: Constantly
• Use hands: Constantly
• Reach with hands and arms: Frequently
• Climb or balance: None
• Stoop, kneel, crouch or crawl: None
• Talk/hear: None
• Taste/Smell: None
• Lift/carry/push or pull: Occasionally 5 lbs

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. 

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time. 
 
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