Executive Assistant

About Us

Founded in 1992 in Dover, NH, Planet Fitness is one of the largest and fastest-growing franchisors and operators of fitness centers in the United States by number of members and locations. We have over 2,700+ stores in 50 states, the District of Columbia, Puerto Rico, Canada, Panama, Mexico, Australia, and Spain. 90% of Planet Fitness stores are owned and operated by independent franchisees.

 

At Planet Fitness, our unique mission has always been to enhance people’s lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment. And we’re proud of the amazing Planet Fitness team that supports our clubs and team members. They are comprised of dynamic, dedicated, and talented individuals who represent our values of integrity, transparency, passion, respect, and excellence (while having fun!) in everything they do.

 

Joining the PF family means being part of a company that cares about bettering the health and wellbeing of our communities. It means being a part of a supportive, engaging workforce with an inclusive culture that values diversity and creates an environment where everyone can feel they belong. It means encouraging professional growth and development. It means making true, lasting connections with your co-workers with celebrations, team building activities and engaging corporate events! It means creating a positive impact in our local communities through our Judgement Free Generation® philanthropic initiative. It means being part of a brand that you can be proud of!

 

For the past 30 years, we’ve helped millions of people in their fitness journey and revolutionized the industry along the way. And we’re just getting started!

Overview

The Executive Assistant will be responsible for providing executive administrative support, managing day-to-day operations and scheduling for several Senior Leaders. The Executive Assistant’s role will include a broad range of tactical and strategic support activities, professionally representing Planet Fitness, exercising confidentiality, discretion, and strong judgement in a variety of areas.

 

This role will be based out of our Hampton, NH office and will be expected to follow our hybrid work schedule. 

Responsibilities

• Calendar Management: Manage and maintain Executive’s daily and long-term calendars for both internal and external meetings. Anticipate obstacles and quickly respond to constant change.
• Travel Management: Manage Executive’s travel itineraries and coordinate air travel, ground transportation, lodging, meals, meeting reservations and booking of activities.  Travel management requires responsiveness to heavy and changing demands.
• Meeting Planning: Assist with preparations for internal and external meetings including gathering agendas, conference room preparations, and ordering/buying/serving beverages, meals, snacks for Executives and guests.
• Correspondence Screening: Compose correspondence, presentations, memos, and various reports for the Executive team. This includes proofreading, attention to accuracy and ensuring professionalism of all materials and presentations.
• Information Management: Process highly confidential and critical information on a routine basis with complete discretion. Make decisions and provide guidance on behalf of Executives where appropriate.
• Operational Support: Manage, audit, and submit expense reports for Executives. Reconcile credit card bills with receipts.  Support department initiatives, meetings and events, including logistics and material preparation. Partner with other Executive Assistants to ensure alignment and coverage across leadership teams.
• Special Projects: Additional duties and responsibilities which may arise at the request of the Executives.
• Must be flexible and have an on-call mentality, responding to issues that may arise after hours.
• May attend meetings and travel with the Executives as requested.

Qualifications

• Bachelor’s Degree required
• 5+ years of experience in a corporate setting supporting Executives
• Technologically savvy with advanced computer proficiency with Microsoft Suite.  High focus on calendar management
• Ability to effectively interact with staff (at all levels) in a fast-paced environment, with a high level of professionalism, poise, and confidentiality
• Outstanding organizational skills with an ability to balance multiple priorities and keep the Executive on track and on schedule
• Exhibit an on-call mentality with extreme flexibility to ensure meetings, dinners, travel etc. are running smoothly and efficiently
• Self-motivated and proactive around the needs of the Executive