APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Eberly College of Science (ECoS) Office of Science Outreach invites candidates to apply for the position of Administrative Assistant - Intermediate Support. This position reports to the Director of Science Outreach. The successful candidate should, in collaboration, expect to contribute to the following:   

• Program Support: Assist with the planning, advertising, and implementation of the office’s diverse outreach programs. This includes Science-U summer camps, ENVISION: Supporting Young Women in STEM event, Haunted-U, Exploration-U, after-school programs, and other on-campus STEM events. serve as registrar for all registration-based programs.
• Partnerships: Coordinate the office’s program scholarships and associated partnerships with various K-12 schools and other organizations.
• Communication: Take program photos and creatively communicate science outreach events and content on approved social media and the office website.
• Program Assessment: Development and implementation of assessment mechanisms; production of relevant reports and data for stakeholders. Assess program efficacy through surveys and interviews with participants and volunteers/employees. Analyze programmatic feedback from the office’s programs to drive future improvement.
• Office Operations: Help maintain and improve quality, efficiency, and accuracy of service for all programs and office operations. Maintain youth safety through organizing volunteer and employee clearances and training. Procure, inventory, organize, and distribute supplies and services for Science Outreach and its programs/events. In collaboration with the Education Program Coordinator, successfully manage registration documentation and data using youth registration system.
• Other duties and responsibilities may be assigned by the Director.

This position will require successful completion of a standard background check and three publicly available clearances:  

• Pennsylvania State Police Criminal Background Check (SP4-164)
• Pennsylvania Child Abuse History Clearance Form (CY-113) 
• Federal (FBI) Fingerprint Background Check (Criminal History Report)
    

This position requires a High School Diploma/GED, other relevant training, or higher plus 2 or more years of related experience, or an equivalent combination of education and experience.

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