ICAO Roster-Civil Aviation Adviser

The Organizational Setting

Under the direction of Director of the Capacity Development and Implementation Bureau (CDI), the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation, and closure of Technical Assistance (TA) and Technical Cooperation (TC) projects. It drafts agreements and aids in creating country-specific and regional projects and programs by identifying priority areas, developing objectives, activities, and deliverables, setting timelines, and specifying budgetary requirements. 

Additionally, under the direction of the CDI Director, the Field Personnel Section (FPS/FRU) recruits international experts to implement Capacity Development and Implementation projects across various Civil Aviation fields and manages the ICAO Roster of Experts.

Major duties and Responsibilities Function 1 (incl. Expected results)

May include some, or all, of the elements listed below in advising and assisting with:

Prepare a work programme covering all aspects of the national project indicating the anticipated timing of tasks, preparation of working papers, presentations to the steering committee (where applicable) and production of the final plan documentation.

Function 2 (incl. Expected results)

In conjunction with the department of civil aviation, review the proposed outline for the plan, make revisions as necessary and confirm the outline with the steering committee.

Function 3 (incl. Expected results)

Define for all supporting technical experts and assigned national staff their precise duties and products.

Function 4 (incl. Expected results)

Coordinate all technical work on the project, prepare and review working papers in conjunction with the department of civil aviation counterpart prior to submission to the steering committee.

Function 5 (incl. Expected results)

Provide assistance and guidance to the department of civil aviation management and technical staff as necessary to enable them carry out work assigned to them.

Function 6 (incl. Expected results)

Carry out any technical functions for the preparation of the national plan that may be necessary to ensure proper progress towards a timely completion of the project and an acceptable product.

Function 7 (incl. Expected results)

Coordinate the preparation of sections of the final documentation for the plan and complete unfinished or missing sections, as may be necessary.

Function 8 (incl. Expected results)

Perform other related duties, as assigned.

COMPETENCIES

Core Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect