Accounting Manager - Accounts Payable

About Us

Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.

 

TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Wabash trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.

Overview

The Accounts Payable (AP) Manager is responsible for the day-to-day operations of the Accounts Payable Department and all accounts payable related transactions, processes, and procedures.  Duties include ensuring the accuracy and timely recording of all payables data for the Company.  The AP Manager will manage the entire AP team to provide guidance, training, and leadership for the purpose of accurate and timely AP processing and developing and implementing policies and procedures for AP functions. AP Manager will drive and monitor the achievements of the overall team and its individuals by analyzing and reporting financial information, preparing financial reconciliations, and other tasks.

 

In addition to the day to day responsibilities of various accounts payable transaction and reporting functions, success in this role involves effectively managing all aspects of the accounts payable department as well as planning, leading, and executing on various payable related projects.  Projects will include tactical and strategic areas including business process and systems improvements, efficiency initiatives, developing effective reporting and analysis, and expansion activities.  This includes working with cross functional resources, building and maintaining relationships with key internal and external stakeholders, and continually seeking mechanisms to streamline and automate processes.

 

As an Agent of the Company, the AP Manager must embody TEC Values: Teamwork, Entrepreneurship, and Customer Focus, and model appropriate behaviors to the team.

Responsibilities

• Manage the Accounts Payable team of 8 team members and all aspects of the day to day operations of the Accounts Payable Department.
• Develop and train team members to enhance each employee’s understanding of the Company’s processes and procedures as it pertains to Accounts Payable.
• Continuously monitor and measure effectiveness of the team as well as current training and reference tools/materials and make appropriate adjustments as needed.
• Monitor all accounts payable and accrual related transactions, ensuring completeness and accuracy and that all required deadlines are met.
• Review, verify and code invoices to the general ledger as appropriate to ensure the accurate and timely recording of costs and expenses to the financial statements.
• Manage monthly closing of financial records and posting of month end information as it relates to Accounts Payable; ensure accuracy of financial statements and account reconciliations.
• Manage and evaluate all AP related escalations by understanding the root cause, training team members and establishing processes to prevent future occurrences.
• Use department specific metrics and vendor feedback to manage the quantitative and qualitative results of the AP team to ensure established expectations are being met at all times. Review, research, and work with the Corporate Controller to implement modifications to drive improvements and efficiencies in internal processes and internal controls.
• Work with the Strategic Sourcing Manager to manage vendor selection, negotiations and relations with vendors and other service providers. Maintain current status with annual Tax forms W9 and 1099 processing and filing as it pertains to vendors and purchase history.
• Maintain current department technical knowledge by remaining up to date on how to execute tasks in all areas of the department including but not limited to; data entry, check requests, rent schedules & payments, employee reimbursements, utilities invoices, payments, and reversals.
• Maintain tracking systems to report vendor account health within scope of role. Analyze current reports and metrics and provide reports to Corporate Controller and other management as needed.
• Drive to achieve a key result or group of aligned results in a high volume setting by striving to exceed vendor, internal and external customer expectations
• With the assistance of the Tech