Executive Administrative Assistant

Job Description

Make an impact at the center of executive leadership.

We’re looking for a highly organized, proactive professional who thrives in a fast-moving environment and enjoys being the operational backbone behind senior leaders. In this role, you won’t just manage calendars - you’ll anticipate needs, streamline priorities, and ensure executives can focus on the decisions that move the business forward.

If you’re someone who brings structure to complexity, communicates with confidence and discretion, and takes pride in keeping critical work running smoothly, this is an opportunity to play a visible and trusted role in supporting leadership success.

Job Responsibilities & Requirements

What You Will Do:

• Manage complexity across executive calendars, including scheduling, conflict resolution, and ensuring adequate preparation for meetings.

• Coordinate with internal teams and external partners to support executive priorities and meeting logistics.

• Facilitate communications and correspondence on behalf of the executive team, maintaining confidentiality.

• Organize and coordinate leadership meetings, departmental meetings, and executive events, ensuring complete logistical setup.

• Prepare agendas, presentations, reports, and meeting materials with a high level of polish and accuracy.

• Coordinate domestic and international travel, including itineraries, accommodations, and transportation.

• Support Purchase Order processing, invoice tracking, and administrative workflows.

• This is an on site Monday - Friday at our corporate HQ in Chesterfield.

Qualifications

• High School/GED required

• Associates preferred

• 2+ Years administrative or related experience required

• Proficient in Microsoft Office Applications

Soft Skills

• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands in a fast-paced environment

• Strong attention to detail with a commitment to accuracy and high-quality work

• Professional communication skills, both written and verbal, with the ability to build trust and collaborate effectively across all levels of the organization

• Executive presence and discretion, demonstrating sound judgment and confidentiality when handling sensitive information

• Proactive problem-solving mindset, anticipating needs and addressing issues before they escalate

• Prioritization and decision-making ability, balancing competing demands while maintaining focus on key objectives

Physical Demands
This role is performed in an office environment where a computer, telephone and other office equipment are used as needed to perform the duties of the role. This role may need to access areas within the building that are undergoing renovations which may contain jobsite hazards. Occasionally this role will be required to push, pull, bend, lift and move up to 25 lbs.

MiTek Perks:

• Generous time off including Paid Time Off, 13 annual holidays, and volunteer time off

• Day One Medical/Rx, Dental and Vision Plans

• Family friendly benefits including Paid Caregiver Leave, Paid Parental Leave and Adoption Reimbursement

• Performance/Incentive bonuses

• Career advancement, training opportunities, Employee Resource Groups, and tuition reimbursement

• Retirement programs including Matching 401(k) Contributions and Profit Sharing 

• Employer paid Short-Term Disability, Long-Term Disability and Life Insurance

• myFlexPay partner – allows you to track, manage and access your pay anytime

MiTek is a platform innovator and enabler that exists to transform the building industry with better building solutions. In 1955, MiTek transformed residential construction with the invention of the Gang-Nail plate and a digital platform that provided an affordable and scalable way to manufacture wood trusses. Today, MiTek delivers software, services, engineered products, and automated solutions that enable the building industry to improve efficiencies by optimizing the balance between off-site and on-site. With nearly 5,600 team members worldwide, MiTek collaborates across the building industry to enable and accelerate transformational breakthroughs in design and construction to transform the way the industry designs, makes, and builds. As a Berkshire Hathaway (NYSE: BRK-A, NYSE: BRK-B) company since 2001, MiTek has a record of continuous growth and innovation.

MiTek is an E-Ver