Administrative Analyst (Administrative Analyst/Specialist - Non-Exempt), Student Assistance in Learning (SAIL) Program

 

 

 

Job Summary: 

Under the general supervision of the Director of the Student Assistance in Learning (SAIL) Program, the Administrative Analyst/Specialist (AAS) provides essential administrative and technical support related to federal reporting and compliance requirements, financial budget analysis and planning, operational support, and payroll.  As a federally funded program, SAIL operates in multiple systems with unique mandates, funding sources, and administrative directives. 

Responsibilities:  

• Verify income and eligibility of new participants per federal SSS guidelines. 

• Identify discrepancies and ensure participant files meet compliance standards. 

• Conduct regular audits to maintain compliance with federal regulations. 

• Collect, maintain, and securely store student data. 

• Aggregate and analyze data for reports to the Director, division leadership, and DOE. 

• Compile and present audit reports for campus and auxiliary units. 

• Coordinate and prepare data for the U.S. Department of Education’s Annual Performance Report. 

• Coordinate scholarship and grant program logistics in compliance with federal, state, and campus rules. 

• Prepare budget projections, uploads, and control reports. 

• Calculate rollover amounts and reconcile grant, state, and gift accounts. 

• Perform budget and expense transfers; attend division and campus budget meetings. 

• Communicate with procurement, accounting, and budget officers to ensure policy compliance. 

• Interpret payroll policies and ensure timely submissions. 

• Certify monthly payroll for staff and student assistants. 

• Track absences, schedule changes, and leave balances; provide monthly updates to the Director. 

• Liaise with HR and Payroll to resolve discrepancies. 

• Maintain personnel and payroll documentation (PTRs, authorizations, etc.). 

• Provide lead work direction to the Administrative Support Assistant and student staff. 

• Support administrative and personnel operations to achieve program goals. 

• Coordinate purchasing and travel processes; ensure expenditures meet funding criteria. 

• Resolve purchasing issues with vendors and campus departments. 

• Participate in Student Affairs meetings and recruitment activities. 

• Serve as primary liaison for University Enterprise and Sponsored Programs transactions. 

Minimum Qualifications: Required Education and Experience 

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. 

Required Qualifications 

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. 

• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. 

• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.