Senior Administrative Assistant, Psychiatry

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under minimal supervision to provide advanced administrative support in coordinating day to day operations of department or division office. 

This Sr Administrative Assistant position is in the Psychiatry Division, providing support to the Neuroscience Department. Understanding of basic science, biology and/or neuroscience is very helpful.

This role will provide direct support to division lab staff.

• Lab supply ordering, order tracking and follow-up for several basic science labs.
• Arrange lab travel and coordinate expense reimbursements.
• Coordinate with Neuroscience Department on Joint Seminar Series to arrange travel for seminar speakers and coordinate other details of visits.
• Maintain core equipment and shared research spaces including dishwasher/autoclaves, incubators, chemical benches, cold room and tissue culture spaces.
• Shipping hazardous materials for labs.
• Assist with onboarding new division employees.
• Reconcile lab expense purchases and outstanding encumbrances.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma or GED. 
   

• Experience
  3 years of related secretarial/administrative experience. 
  May consider higher education completed in lieu of minimum requirements. 
   

JOB DUTIES

• Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate daytoday operations of office; makes recommendations for changes to procedures.
• Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
• Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
• Completes and coordinates complex projects and reports as assigned by supervisor, which may req