Media and Events Assistant

Media & Events Assistant

Stanbridge University is seeking a highly organized, proactive, and dependable Media & Events Assistant to support the day-to-day operations of the Media and Communications department. This hands-on role supports university events, marketing initiatives, content coordination, administrative projects, and the movement and installation of event and promotional materials across campus and off-site locations.

The ideal candidate is a resourceful self-starter who enjoys working behind the scenes to keep projects organized and events running smoothly. Success in this position requires strong attention to detail, effective communication, flexibility, and a willingness to assist wherever needed in a fast-paced, collaborative environment.

Essential Functions

• Support the planning, coordination, setup, execution, and breakdown of university events, including orientations, ceremonies, employee events, marketing activations, and other university functions.
• Coordinate routine email and phone communication related to events, interviews, vendors, schedules, and departmental projects.
• Assist with the production, printing, organization, transportation, and installation of signage, graphics, promotional materials, and event collateral.
• Pick up, transport, and deliver marketing materials, event supplies, equipment, gifts, and other university materials between campuses, vendors, and event locations.
• Safely operate university or rental vehicles, including sprinter vans, cargo vans, and similar vehicles, as required.
• Assist with social media and digital content by scheduling, uploading, organizing, and updating approved content across university platforms and blogs.
• Support marketing campaigns, surveys, and communications projects through data collection, research, tracking, and basic reporting.
• Maintain organized digital and physical files, project materials, event inventories, and departmental records.
• Perform general administrative duties, including data entry, scanning, filing, document preparation, scheduling, and correspondence.
• Provide logistical and administrative support to faculty, staff, and university departments for approved media, communications, and event-related initiatives.
• Coordinate closely with members of the Media and Events team to track deadlines, priorities, materials, and project deliverables.
• Assist with special projects and other departmental responsibilities as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Valid driver's license and ability to safely operate company or rental vehicles, including larger vehicles such as sprinter vans and cargo vehicles, as required.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities, deadlines, and changing assignments in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and related productivity tools.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Dependable, responsive, and willing to take initiative in completing both administrative and hands-on assignments.
• Ability to work occasional evenings and weekends in support of university events.

Preferred

• Associate degree or higher.
• Previous experience supporting events, marketing, communications, media, hospitality, administrative operations, or a related environment.
• Experience with social media platforms, content management systems, basic marketing tools, or digital communications.
• Experience coordinating vendors, event materials, equipment, deliveries, or logistics.

Conditions of Employment

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office and at university event locations as required.
• Employment verification will be conducted to validate work experience in accordance with applicable university and accreditation requirements.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts may be required to verify education. Degrees earned outside the United States may require evaluation by an approved foreign credential evaluation service.
• A valid driver's license and satisfactory driving eligibility are required for duties involving university or rental vehicles.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Compensation

$21.00–$2