Project Coordinator

Your Role

As a Project Coordinator you will provide coordination and administrative throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

• Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.

• Managing workload – prioritizing work, follow up of outstanding items, and ensuring deadlines are met.

• Provide coordination and administrative support through project phases:

  • Project Start-Up Tasks: Including contracts, RFP’s/proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

  • Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation, project filing, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations), Bluebeam Studio set up and management.

  • Construction Documentation: QA/QC documents stamping and coordination, Project Manual coordination.

  • Construction Administration: RFI and Submittal logging, file management and tracking.

• Responsible for assisting Accounting and Managers in assemblage of invoices.

• Assistance with staffing and revenue plans.

• Support managers with fees spreadsheets.

• Request insurance certificates, coordinate with Legal and Finance.

• Schedule and coordinate meetings.  Attend meetings, if necessary, for taking minutes and documenting other information.

• Organize, update, and file coordination of Microsoft Teams project pages.

• Special duties and projects, as assigned or necessary including management and training of other coordinators.

Your Qualifications

• 3+ years of experience as a project coordinator or other similar administrative role

• Experience within an architecture or design firm (highly desired)

• Bachelor's Degree preferred

• Ability to effectively prioritize with strong time management skills in a fast-paced environment

• Superior verbal and written communication skills

• Highly organized with a strong attention to detail

• High level of professionalism and strong sense of urgency

• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)

• Proficiency in Word, InDesign, Photoshop, and MS Project preferred

• Ability to work with minimal guidance; Proactive, motivated self-starter

• Proficiency with Zoom, Microsoft Teams and conferencing systems – web and telephonic

• Flexibility and ability to handle and manage change effectively and efficiently

The compensation range is $30 - $40 per hour, commensurate with relevant experience. In addition, standard benefits will be offered, and employees will be eligible for bonuses.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

*This is not a remote position. The successful candidate is expected to be in the office.*