INDUSTRIAL COMMISSION

Are you ready to work for an exceptional state agency that works to protect the life, health and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day.

CUSTOMER SERVICES UNIT SUPERVISOR

Job Location:

Labor Division

Address:  800 W Washington St.
Phoenix, AZ 

Posting Details:

Salary: $56,100.10  

Grade: 18

Closing Date: December 9th, 2024

Job Summary:

The Labor Department is responsible for the statewide implementation and enforcement of the Wage Claim, Youth Employment, Minimum Wage, Earned Paid Sick Time, Retaliation and Payment Compliance programs. This position is responsible for supervising, administering, and performing day to day tasks integral to the operations of the Intake Unit. This position is responsible for managing the Intake Unit workload across all programs.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Manage the workload.
• Monitor the workflow to ensure timely submissions.
• Ensure all public inquiries are addressed timely and accurately.
• Review work for accuracy.
• Ensure checks and judgements are processed timely.
• Conduct yearly retention for all programs.
• Draft and update standard work procedures.
• Prepare invoices and purchasing orders for supplies and equipment.
• Supervise and evaluate Intake staff annually; initiate corrective action measures when necessary.
• Defuse and resolve difficult customer problems and adverse situations.
• Examine documents and other evidence presented; confirm accurate interpretation of statutes and rules.
• Improve team performance, conduct training, analyze procedures and processes.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Techniques and practices for managing and supervising a unit responsible for processing a high volume of claims and complaints across multiple programs.
• Arizona Labor Department’s statutes, rules and policies is preferred.
• Arizona administrative practices, procedures and personnel rules and requirements is preferred.


Skill in:
• Written communication with strengths in proper grammar.
• Time and case management.
• Assessing work situations and rendering appropriate problem-solving techniques.
• Develop and implement training.
• Effective verbal communication.
• Logic and analytical skills.
• Organizational skills.
• Basic math and accounting skills.
• Use of various computer programs i.e., Microsoft Office and Google Docs.
• Salesforce is preferred.

Ability to:
• Work independently.
• Establish and maintain cooperative and effective working relationships with others.
• To effectively manage and motivate staff to reach department goals.
• Meet established timelines.
• Understand and work within scope of authority.
• Work confidentially with discretion.
• Analyze and resolve difficult customer problems and adverse situations.
• Apply statutes, rules and procedures.
• Solve complex problems and analyze issues.
• Work under pressure.
• Decipher factual and relevant evidence.

Selective Preference(s):

The ideal candidate will have prior supervisory experience and Salesforce experience.

Pre-Employment Requirements:

Arizona Driver's License:
Must possess valid Arizona Driver's License. Required In-state and out-of-state travel is required. Requires possession of and ability to