ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 47003 

Division/Section/Unit: Legal Affairs/Professional Regulation/Professional Regulation
HR Tracking #: 36796

Position Title: Administrative Assistant I

Closing Date: 05/23/2025
​Agency: Department of Financial and Professional Regulation
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated starting salary $5,423 per month. Full salary range of $5,423 - $7,721 per month
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general direction, serves as a staff assistant to the Deputy General Counsel of the Professional Regulation Program Counseling Section. Conducts research on various legal matters. Independently receives and processes incoming Departmental requests for legal related information. Conducts a variety of office support tasks. Assists with special projects.

State of Illinois Benefits
•    Health, Life, vision, and dental insurance
•    12 weeks paid maternity/paternity leave
•    Pension Plan – Vesting at 10 years for Tier II
•    Full 20-year retirement awards free health insurance during retirement
•    Deferred compensation and other pre-tax benefits programs
•    Paid state holidays, 12-14 days annually
•    3 paid Personal Business Days annually
•    12 Paid Sick Days annually (Sick days carry over year to year)
•    10-25 Days of Paid Vacation time annually (10 days in year one of employment)
•    Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) 
•    Employee Assistance Program and/or mental health resources
•    For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
 

Essential Functions

• Serves as a staff assistant to the Deputy General Counsel of the Professional Regulation Program Counseling Section.  
• Conducts research on various legal matters as directed by supervisor.
• Independently receives and processes incoming Departmental requests for legal related information.
• Conducts a variety of office support tasks.
• Assists with special projects.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers at least four years of experience working as an administrative assistant, secretary, office manager, or similar.
• Prefers at least two years of experience working in a law office, le