Finance Manager, Procurement/Accounts Payable

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Position: Finance Manager, Procurement/Accounts Payable

Reports to: Assistant Controller

Scope: CIPE is seeking a full-time, exempt Washington D.C.- based Finance Manager, Procurement/Accounts Payable (FMP). This is the senior position supporting US based procurement.  The FMP must understand procurement policy, procedures, and the technology supporting them to support CIPE’s evolving needs.  The FMP supports non-finance administrative and program staff by training, monitoring, and communicating frequently CIPE’s policies and procedures.   

The FMP oversees the staff responsible for processing the Accounts Payable, Expense Reports, and Company Credit Cards to ensure timely payment to vendors and timely completion of related accounts reconciliation. This position currently has three direct reports.

Responsibilities:

Policy/Procedures and Compliance:

• Keep procurement policies and procedures organized, accessible, and up to date.
• Support Controller, and Assistant Controller implementing and monitoring JAMIS Prime ERP, ensuring the configurations reflect current written policies and procedures.    
• Develop and implement process improvements and automation to streamline workflows.
• Maintain strong vendor relationships and adhere to company policies and regulatory requirements.

• Manage the finance staff, the front-line approvers, and transaction processors, ensuring they have the resources, training, and support to do their jobs effectively. Support finance and US-based non-finance staff in understanding financial software, policies, and procedures.
• Serve as backup for direct reports when there is turnover, or when they are out of the office. 

• Ensure that all transactions that our Washington DC-based team processes comply with accounting policies, procedures and internal controls
• Respond to staff inquiries related to your areas of oversight.  
• Support the allocation and reconciliation of payments made by credit cards. 
• Utilizing Jamis accounting software, monitor financial advances and prepayments to ensure they are cleared promptly.
• Reconcile accounts and support reconciliations performed by your direct reports.  Support monthly and year-end Accounts Payable Closing process.
• Responsible for annual vendors’ 1099 filing.