Executive Assistant PI VP EMEA

Additional Locations: Spain-Madrid; France-Île-de-France; Germany-Düsseldorf; Italy-Milan; Poland-Warsaw; United Kingdom-Hemel Hempstead

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Executive Assistant VP PI EMEA

 

THIS ROLE CAN BE BASED IN MILAN, MADRID, LONDON, PARIS, DUSSELDORF, WARSAW

 

About the Role

As the Executive Assistant, you will support both the EMEA PI VP and the wider PI EMEA Leadership Team. In this highly visible role, you will collaborate and interact with senior stakeholders both within and outside the organization, showcasing your strong communication, interpersonal, and relationship-building abilities. This is an excellent opportunity for those looking for a fast paced, dynamic role in a busy environment. You will report directly to the VP PI EMEA.

Responsibilities

• Support EMEA PI VP in the following areas:
  • Research & prepare comprehensive travel itineraries optimizing time, budget, and efficiency.
  • Management of travel expense reports.
  • Arrange internal and external meetings & events within specified budget to include booking of venue, facilities, equipment, catering, invitations & agendas.
  • Produce documents and reports, Excel spreadsheets, PowerPoint presentations, letters as required. (Including documents which may be of a highly confidential and sensitive nature.)
  • Provide confidential complex calendar management, proactively identifying any potential challenges or conflicts.
• Support EMEA PI Leadership team in following areas:
  • Monthly Divisional meetings:
    • Logistics & invoice management.
    • Agenda (in cooperation with the Chief of Staff)
    • Meeting attendance / Minutes / Action Items recording.
    • Attending face-2-face meetings
  • Weekly Staff calls:
    • Agenda (in cooperation with the Chief of Staff)
    • Technical Support (technology preparation, open virtual meeting, recording, polls…).
    • Call attendance / Minutes / Action Items recording.

• PI Grant Committee coordination:
  • IRF, budget.
  • Country and FP&A liaison.
  • YALTO interaction
  • Manage enquiries and process
• Corporate Communication:
  • Quarterly Webcast: agenda, presentations, technical preparation, surveys and feedback (in collaboration with Comms)
  • Monthly Newsletters: input and collaboration with the CorpComm team, providing information and ideas to collect for the newsletter.
  • Other internal communication

 

• Yalto Super User for PI EMEA
• Coordinate creation of EMEA PI Annual Org Calendar (congresses, events, country coordination, internal meeting alignment).
• Support logistics of Global Senior Management visits to the region.
• Other LT invoice management.
• Organization of other management meetings & events (DSM/STC) and on-site support
• Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.
• This list is not exhaustive and other duties may be assigned as required to meet the business needs.

Job Scope and Levelling Guidelines

• Knowledge: A developing professional. Working knowledge and application of business and technical concepts, procedures and practices. General knowledge of industry practices, techniques, and standards. General understanding of business unit/group function. Exercises judgment when interpreting company policies and procedures to resolve a variety of issues.
• Problem Solving: Develops solutions to a variety of problems of moderate scope and complexity where analysis of situations or data requires a review of identifiable factors. Exercises judgment to determine appropriate action. Has knowledge of alternatives and an understanding of their impact on the business or technological environment.
• Planning and Organization: Plans, organizes, and prioritizes own daily work routine to meet established schedule.
• Discretion/Latitude; Supervision Received; Decision Making: W