Scheduled Hours

37.5

Position Summary

Maintains and oversees efficient administrative functions of the Department. Executive Assistant administrative support for the Chair, Associate Chair and other faculty as well as support for the teaching and research mission of the Department. Decision making role for numerous day to day functions in the department.

Job Description

Primary Duties & Responsibilities:

• Oversees schedule and correspondence for the Chair
• Coordinate faculty searches – including scheduling interviews and coordinating all arrangements associated with visits.
• Coordinates faculty courtesy appointments and faculty leaves
• Assists with event coordination for Departmental conferences, symposia, receptions and award ceremonies and memorials
• Assists with coordination of the Departmental Colloquium Series, Brown Bag Series and Workshops
• Facilitates all aspects of faculty tenure/promotion reviews for tenure track and teaching faculty, including third year reviews.
• Attend and record minutes of faculty, staff and search committee meetings
• Create and maintain files on all faculty and emeritus faculty including confidential material regarding salaries and promotions.
• Order, distribute and maintain database for all departmental keys
• Co-coordinate room scheduling for Department space.
• Co-coordinate participant payment processes
• Backup approver and reviewer for workday FIN transactions. 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Administrative Office (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Not Applicable

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All extern