Semester Conversion Administrative Coordinator

Job Summary

Under the general direction of the Special Advisor to the Provost and with lead direction from the Director of Semester Conversion, this position provides direct administrative support to the semester conversion project. This position is responsible for ensuring efficient and effective day-to-day administrative operations by performing a variety of duties to support the overall goals and objectives of the Semester Conversion Project.

This is a full-time temporary position through December 31, 2026 and is eligible for full benefits, including medical, dental, vision and CalPERS retirement.

Department Summary

Cal Poly is currently midway through converting from quarters to semesters. This conversion is a university wide effort to strengthen our alignment with the CSU, which is a semester-based system. 

Key Qualifications

• Ability to effectively compile and maintain complex and extensive records, prepare reports and summaries, write and present reports in a clear and concise manner.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm.  Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Salary and Benefits

Anticipated Hiring Range: $50,962 - $66,534 Per Year

Classification Range: $48,696 - $79,836 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimi