Executive Administrative Assistant

Req ID: 5350
Travel: Up to 25%
Number of Openings: 1 

 

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms. 

 

Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Summary

The Executive Assistant is responsible for providing support to one or more executives of the organization.  In performing these duties, the Administrative Assistant to an Executive will handle confidential materials and documents in a professional and discreet manner, answer and screen telephone calls, maintain calendars, and coordinate travel plans and meetings.   

Roles and Responsibilities

The Executive Assistant will perform the following duties in a safe, productive, and effective manner:

• Schedules appointments and events for the Executive both internal and external
  • Keeps master calendar of all company and key association events for reference 
• Coordinates all travel
• Answers calls; responds to requests
• Handles all confidential materials
• Ensures proper filing of documents
• Completes preliminary reviews of magazines, documents, etc.  Highlights critical materials
• Prioritizes reading materials and recommends distribution for other party review
  • Routes reading materials per DLB’s directives and then follows-up with those to whom routed information was sent for feedback 
• Serves as “ghost-writer” for Executive /President, as needed
• Manages projects as assigned
• Tracks and submits Executive /President expenses
• Attends Executive/President meetings and on occasion “fills-in” for  his/her absence; prepares minutes from meetings and distributes to appropriate audience
• Provides reminders and tickler systems to ensure Executive/President follows-through on commitments
  • Helps to identify things that are “front burner” and “back burner” items
• Acts as liaison between Executive/President and co-workers
• Provides administrative support to other executives on an as-needed basis
•  Participates in professional organizations and events as requested
• Interfaces with Board of Directors
• Attends Board meetings and maintains all documentation
• Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group
• Supports Board members as needed

Requirements

• Bachelor’s degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience
• Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job:

• Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations
• Ability to read and comprehend instructions, correspondence, and memos 
• Ability to prepare and write reports, business correspondence, and procedures
• Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers
• Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc. 
• Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages
• Ability to work with people individually or in group settings
• Ability to provide outstanding customer service and operate as a “concierge”
• Confidential, trustworthy, honest, and loyal
• Resourceful
• Energetic; has a “drive”
• Possesses a value system that is fair, firm, and consistent
• Poised, professional, yet “down-to earth” 
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists    
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to define problems, collect information, establish, and