Research Development Specialist

Job Summary/Basic Function:

The Research Development Specialist is an integral member of the Center for Research and Creative Activity. This experienced, professional level position will contribute to the development and implementation of the Division of Research and Economic Development’s strategy, priorities, and goals to grow the University’s research enterprise. This position is instrumental in advancing the research mission by providing expert project management and strategy on research development-related initiatives and proposal development efforts. The specialist collaborates with principal investigators, research development staff, sponsored programs administrators, project teams, and external partners through the coordination and development of large-scale, multidisciplinary proposals to external sponsors and funding agencies. In addition, the specialist supports special projects that enhance research capacity, streamline workflows, and advance strategic priorities.

Level Scope:

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Essential Functions:

60% of Time – Proposal Coordination and Development

• Serve as point of contact for proposal coordination efforts, managing communications with principal investigators and project teams.
• Facilitate the preparation and submission of complex, multidisciplinary, and multi-institutional proposals.
• Manage proposal development workflows, timelines, and deliverables to ensure successful completion.
• Develop tools, templates, and resources to streamline the proposal process.
• Assess alignment with sponsor guidelines, solicitations, and institutional policies.
• Provide guidance on grantsmanship, editorial positioning, and proposal structure.
• Edit and review drafts to improve clarity, flow, and persuasiveness.
• Advise faculty on strategies to improve proposal competitiveness and sponsor alignment.

30% of Time – Strategic Initiatives

• Lead and/or support cross-functional Center for Research and Creative Activity initiatives that advance strategic priorities from concept through successful completion.
• Develop project plans, timelines, and workstreams that drive strategic initiatives forward, ensuring alignment and coordination across stakeholders.
• Identify opportunities to improve processes, workflows, and team efficiencies, applying analytical and critical thinking skills to evaluate potential solutions.
• Mentor staff by providing instruction, guidance and reference materials for project, institution, and agency-specific policies and procedures.
• Content development and project management of education and training activities, such as annual grant writing workshops, job aids, workshops, panels, networking events, and research interest groups.
• Assist, coordinate, and contribute with Center of Research and Creative Activity personnel on research development, education and training processes and project management activities.

10% of Time – Perform other duties as assigned

Knowledge, Skills, Abilities:

• Excellent written and verbal communication skills.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple projects simultaneously.
• Knowledge of various project management methodologies (such as PMI, agile/scrum).
• Expertise in proposal development, including adherence to sponsor guidelines and solicitation requirements.
• Ability to provide strategic feedback on proposal competitiveness, positioning, and sponsor alignment.
• Leadership and team management abilities, with a talent for effectively communicating with and motivating interdisciplinary teams.
• Strong attention to detail with the ability to make independent decisions in a complex environment.
• Self-motivated, proactive, and capable of working independently and collaboratively.

Minimum Qualifications:

Bachelor's or Advanced Degree and 5 years of professional exper