Business Coordinator

Application Deadline:

02/27/2025

Address:

151 W 42nd Street

Job Family Group:

Business Management

BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets

The Business Coordinator plays a crucial role alongside senior leadership and their respective teams by ensuring the smooth execution of daily operations and strategic initiatives for a designated product within Global Markets. This role extends beyond traditional administrative duties, taking on responsibilities such as convening meetings, providing detailed management information reports, and conducting expense analysis. Acting as a key point of contact, the Business Coordinator drives efficiency across the business line, enabling leaders to focus on strategic priorities while ensuring teams are fully supported in achieving their goals.

Key Responsibilities:

• Senior Leadership Support: Ensuring seamless operational support, project management and scheduling for select senior managers of a designated product line.

• Meeting Coordination & Participation: Convene and join high-level meetings, take notes of key decisions, track action items, and ensure timely follow-up to all stakeholders. Distribute meeting notes and decision immediately after meetings to keep processes moving efficiently.

• Managing Information Reporting: Compile, analyze and deliver management information reports, ensuring accuracy and timely distribution to relevant stakeholders. Provide insightful commentary to support decision-making process.

• Expense Analysis: Assist in the analysis of expenses beyond simple entry. This includes finding costs savings opportunities, reviewing trends and accuracy in SmartProcure Dashboards, and challenging individual reports where necessary. Work closely with the Junior Sales Assistants to ensure all expenses are accurate and aligned with company policy.

• Onboarding/Offboarding: Coordinate new hire onboarding, ordering tech equipment, and offboarding departing employees, ensuring equipment collection and smooth transitions.

• Event Planning: Organize team and client events, including booking venues, catering, and entertainment. Liaise with the client entertainment team to coordinate tickets for events.

• Communication Management: Draft and send communications on behalf of product leaders to the team and other stakeholders.

• Compliance & Deadlines: Send reminders for compliance training and other critical deadlines, ensuring the team is on track.

• Charity Events: Support in planning and coordinating charity events for the team and clients.

Key Skills & Qualifications:

• Experience: 5+ years of experience in a senior administrative or business support role, ideally within financial services or a corporate environment.

• Strong ability to manage multiple priorities, schedules, and tasks across a complex business structure.

• Excellent verbal and written communication skills with the ability to liaise across multiple levels of the organization.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), calendar management tools, STAR, and expense reporting software. Strong data and analytics skills.

• Ability to anticipate issues and proactively find solutions to ensure smooth operations.

• Strong collaboration skills and ability to work effectively with senior leaders, team members, and other support functions.

• Ability to analyze financial data, identify trends and produce management information reports with insightful commentary.

Please note Salary range for this role is $80,000 - $95,000 USD

Salary:

$48,400.00 - $90,200.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO