Temporary Senior Administrative Associate - McCombs School of Business - Department of Finance- (UTEMPS)

Job Posting Title:

Temporary Senior Administrative Associate - McCombs School of Business - Department of Finance- (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 15, 2025.

Purpose

 Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails.

Responsibilities

• Support GSLI programs:  Work with GSLI staff on daily operations of the Global Sustainability Leadership Undergraduate Minor, ensuring efficient and effective delivery. Support the GSLI team in the execution of GSLIs experiential programs and program-related activities. Maintain good working relationships with faculty, staff, and students involved in program activities and initiatives.

• Event Planning and Execution: Assist with planning and execution of events, workshops, information sessions, advisory council meetings, guest speakers, executive meetings, and site visits related to the Minor. Responsibilities include reserving event space and A/V equipment, order catering, producing and ordering event materials, assisting participants and speakers, setting up and breakdown of event spaces, and other event logistics.

• Communications: Support content marketing and branding: newsletter content, flyers, posters, website updates, and social media engagement. Manage branded products swag inventory, vendors, licensing requests, and orders.

• General Administrative Support: Prepare and process expenditure requests and payment forms, travel reimbursements for faculty, staff, and students, room reservations, maintaining electronic files, ordering office and event supplies, and maintaining the GSLI hub space.

• Other Duties: Support team functions as needed, contributing to the overall success of the GSLI. Undertake special projects and tasks as assigned by the managing director.

Required Qualifications

Bachelor's degree and three years of professional administrative experience, or high school graduation or GED, and seven years of professional administrative experience, including one year of experience at the Administrative Assistant level. Strong organizational, communication, and interpersonal skills. Independent, curious, self-starter able to work and learn in an entrepreneurial environment. Proficiency in Microsoft Office Suite is required; knowledge of Adobe Photoshop, and Canva is a plus. Experience in project management.

Preferred Qualifications

Experience in event planning and social media management is a plus. Experience with UT systems is a plus.

Hourly Rate

$22.12

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling, Standing

Work Shift

• Hours per week - 40

• The work schedule is from 8:00 a.m. to 5:00 p.m.

• It will require 4 days per week on campus and 1 day WFH.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workd