Glen Eyrie Administrative Assistant III

PRIMARY PURPOSE

The Administrative Assistant III shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose:  To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost. 

This position provides administrative support to the Glen Eyrie Director of Facilities and the Facilities department, engages with vendors and other departments at The Navigators, and supports projects as needed. 

ESSENTIAL FUNCTIONS (90%)

• Support the Director of Facilities in all aspects of construction and interior design project management to include task coordination and scheduling.
• Provide administrative support for the Director of Facilities: manage email and phone communication, coordinate schedule, support vendor processes, and maintain department files. 
• Proactively identify and address the needs of the Director of Facilities and the department.
• Facilitate communication between departments regarding project statuses and maintenance repairs.
• Assist new hires with onboarding: provide keys, set up computer stations and access, issue work uniforms, and configure maintenance connections.
• Collaborate with the security lead to track and document training sessions.
• Participate in safety committee meetings.
• Utilize property management system to coordinate meeting space and guest room availability.
• Manage annual property valuations for insurance purposes and renew fleet registrations.
• Facilitate shop and office inventory, organization, and clean up.
• Assign property repair tasks on Maintenance Connection.
• Review guest comment reports, via NPS, to identify and highlight maintenance issues.
• Coordinate and organize the schedule for the Facilities-on-Duty (FOD).

Additional Responsibilities (10%)

• Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
• Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
• Input supplier invoices into Workday for the accounting department to process.
• Manage two-way radio database.
• Assist facilities volunteers.
• Submit time worked on a weekly basis through the Workday Time Tracking system.
• Submit expense reports as needed, due the 15th of each month. 
• Other job-related duties as assigned.

CORE COMPETENCIES

• Ability to problem solve through critical thinking
• Detail oriented and highly organized
• Ability to multitask
• Knowledge of construction process
• Proficient written and verbal communication skills

MINIMUM AND PREFERRED QUALIFICATIONS

Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.

Experience: At least two years of experience as an administrative professional preferred. Experience working in a construction office environment preferred.  

Technical Knowledge & Skills: Strong organization & time management skills with an emphasis on customer service. Working knowledge of Microsoft Office and Workday. Ability to learn new software. 

Communication & Leadership: Excellent interpersonal and communication skills including verbal & written, to create understanding and build strong working relationships required.

Education: HS Diploma or GED equivalent required. Bachelor’s degree/college coursework in business or equivalent experience preferred.

Compensation Range: $18.50 - $20 per hour

Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.

The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.