Administrative Assistant

Overview

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill

and knowledge of organizational policies and practices. Provides support to respective assigned executives as

needed.

Responsibilities

Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and

coordinating calendar with Executive Staff calendars

Personal phone coverage and e-mail management as desired by Executive

Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents,

collecting and analyzing information and initiating telecommunications.

Prepares reports by collecting and analyzing information.

Prepares records such as agendas, notices, meeting minutes, expense reports, etc.

Manages travel requirements for Executives and independently schedules appointments

Arranges programs, events or conferences by managing logistics, disseminating information or invitations,

coordinating speakers and controlling event budget

Creates and maintains various database and spreadsheet files.

Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and other

documents.

Manages projects as needed.

May do general Maintenace duties as assigned (Mary Breckenridge).

Qualifications

Bachelors degree preferred.