Project Controls Specialist III

Job DetailsJob Location: Seattle, WA 98104Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $36.00 - $40.00 HourlyTravel Percentage: Up to 10%Job Shift: DayJob Category: EngineeringWho WE are:

 

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

 

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

 


Job Summary


The Project Control Specialist III helps support major program management jobs and individual project managers. The Project Control Specialist III will be responsible for scheduling, cost control, document control, action items management, progress reporting, data analysis and reporting. Additional duties may include assisting Project Controls Manager with internal training.

 

 


Essential Duties & Responsibilities



Create project schedules from scratch and maintain schedules throughout the project life-cycle
Develop and maintain project cost control tracking spreadsheet/system and keep track of contract task orders, change orders, and budget/expenditures
Establish document control system
Review invoices and deliverables
Coordinate project meetings and follow-up on action items
Prepare and maintain progress reports
Assist in developing proposal schedule, rate sheet, and cost proposal
Lead development and implementation of Project Management Information System (PMIS)
Design and maintain project-specific SharePoint site
Assist in developing team training modules and SOPs
Assist in generating new tasks for the team by showcasing existing tools to internal and external PMs
Other duties as assigned or required to meet the business needs


 

 

 
QualificationsKnowledge, Skills, & Abilities 

Advanced-level understanding of scheduling principles 


Advanced knowledge of utilizing industry standard scheduling software including cost and resource loading 


Intermediate to advanced level Microsoft Excel Skills 


Proficient with other MS Office 365 Applications 


Excellent organizational and multi-tasking skills 


Strong communication skills – verbal and written 


Ability to interface effectively and collaborate with clients, peers, management, and vendors to successfully meet shifting needs 


Ability to apply logical thought processes and organize resources to solve issues and meet commitments 


Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite) 


Proficiency in data analytics, modeling, and use of analytics software 

Required Education and Experience 

College degree 


Minimum 4 - 6 years of experience performing the tasks described herein 

Preferred Education and Experience 

Intermediate experience in analyzing large amount of data and developing visual graphs to communicate key information 

Advanced-level skills and knowledge in SharePoint, Visio, Access, Power BI, and Power Automate 

Experience with leading the design and implementation of Project Management Information System (PMIS) 

Experience with using data management tools such as Power Pivot, Power Query, and DAX functions and formulas 

2-4 years of experience in the A/E/C industry 

Additional Qualifications, Certifications, etc. 

CAPM Certification (Preferred) 

PMP Certification (Preferred) 

PMI-SP Certification (Preferred) 

PSP Certification (Preferred) 

Supervisory Responsibilities 

N/A 

Internal Relationships 

Support major program/project management jobs and individual project managers, discipline leads, and management 


Interacts with Marketing team for proposal creation

External Relationships 

Interact with general clients and subconsultants 

Work Environment 

The work is in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. 

Physical Demands 

This is largely a sedentary role; howe